Corporate Executive Assistant

Position Title:

Corporate Executive Assistant

Location:

Chicago, IL (Hybrid)

Clearance Requirements:

None

Position Status:

Contract-to-Hire (6 Months)

Position Description:

We are seeking a highly organized, tech-savvy Corporate Executive Assistant to provide high-level administrative support to senior executives within a fast-paced, professional services environment. This hybrid role in Chicago, IL is ideal for an experienced Executive Assistant who thrives in supporting C-suite or senior leadership, managing complex priorities, and driving operational efficiency.

The ideal candidate is proactive, detail-oriented, and confident managing executive calendars, travel logistics, and confidential communications. This position supports 1–2 senior leaders and plays a critical role in optimizing executive productivity, streamlining processes, and ensuring seamless day-to-day operations.

Key Responsibilities:

• Provide executive-level administrative support to senior leadership

• Manage complex Outlook calendars, scheduling, prioritization, and conflict resolution

• Coordinate detailed domestic travel arrangements (air, hotel, ground transportation), ensuring accuracy and cost efficiency

• Process and reconcile executive expense reports (Oracle or similar ERP systems preferred)

• Create, edit, and format professional PowerPoint presentations, reports, and executive communications

• Utilize Excel for reporting, tracking, and data organization

• Plan and coordinate meetings, leadership events, and conference logistics

• Serve as a gatekeeper and first point of contact for executives

• Maintain strict confidentiality and exercise sound judgment in handling sensitive matters

• Identify opportunities to improve administrative processes and implement best practices

This is an excellent opportunity for an experienced Executive Assistant who enjoys working in a collaborative, high-performance environment and adding strategic value beyond traditional administrative support.

Required Skills/Education:

• 5+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting senior leadership or C-level executives

• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

• Strong experience managing complex calendars and high-volume scheduling

• Experience coordinating multi-leg travel arrangements and managing expense reporting

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to manage multiple priorities and tight deadlines

• High level of professionalism, discretion, and emotional intelligence

• Ability to work independently while collaborating across teams

• Bachelor’s degree preferred

About Seneca Resources

At Seneca Resources, we are more than just a staffing and consulting firm, we are a trusted career partner. With offices across the U.S. and clients ranging from Fortune 500 companies to government organizations, we provide opportunities that help professionals grow their careers while making an impact.

When you work with Seneca, you’re choosing a company that invests in your success, celebrates your achievements, and connects you to meaningful work with leading organizations nationwide. We take the time to understand your goals and match you with roles that align with your skills and career path. Our consultants and contractors enjoy competitive pay, comprehensive health, dental, and vision coverage, 401(k) retirement plans, and the support of a dedicated team who will advocate for you every step of the way.

Seneca Resources is proud to be an Equal Opportunity Employer, committed to fostering a diverse and inclusive workplace where all qualified individuals are encouraged to apply.