CORPORATE HR & ADMINISTRATIVE COORDINATOR

ABOUT COLLARED MARTIN HOSPITALITY
Established in January 2025, Collared Martin Hospitality operates the Faraway brand, along with a collection of independent lifestyle & luxury boutique hotels, restaurants, and cocktail clubs. Currently, we operate across Blue Flag Capital's award-winning portfolio of more than $1 billion of hospitality real estate assets. We value the power of genuine, personal relationships, inspired by the Collared Martin’s symbolism of exploration, loyalty, and homecoming. Our commitment to infusing soul back into hospitality and creating a culture rooted in profound attention to detail and local authenticity ensures that every interaction is an opportunity to connect and inspire. We pride ourselves in making each property a destination that resonates with its setting, where the experience itself becomes the true souvenir.

The Corporate HR & Administrative Coordinator supports the centralized execution of the People function across the organization, with a primary focus on recruitment coordination, onboarding administration, HR transaction processing, and internal service delivery.

This role is responsible for managing HR systems and workflows, ensuring timely and accurate processing of employee data, and serving as a key point of contact for team members and managers across properties. In addition, this position provides administrative support to senior leadership, including coordination of schedules, communications, and operational priorities.

As a fully remote role, this position requires strong organizational discipline, responsiveness, and the ability to manage multiple priorities independently while maintaining a high level of accuracy and professionalism.

This role operates in a fully cloud-based, paperless environment and requires strong proficiency with collaborative tools such as Google Workspace.

PRIMARY RESPONSIBILITIES/ESSENTIAL FUNCTIONS

HR Operations & Systems Administration:

• Execute daily HR operations with a focus on timely and accurate processing of employee data and transactions across multiple properties.
• Maintain HR systems, ensuring data integrity, accurate entry, and timely updates using UKGReady.
• Process employee lifecycle transactions including hires, status changes, transfers, and separations.
• Manage cloud-based HR documentation and workflows using shared drives, digital forms, and paperless approval processes.
• Maintain organized, confidential, and audit-ready digital personnel files and documentation.
• Support reporting, compliance tracking, and internal data requests.

Recruitment Coordination:

• Coordinate recruitment processes including job postings, candidate tracking, interview scheduling, and offer preparation.
• Facilitate communication between candidates, hiring managers, and leadership.
• Ensure timely movement of candidates through the hiring process to support operational staffing needs.
• Maintain accurate recruitment data and tracking systems.
• Support seasonal hiring workflows including H2B and J1 administrative coordination.

Onboarding & New Hire Administration:

• Coordinate and execute onboarding processes, ensuring completion of all documentation, system entry, and compliance requirements.
• Serve as the primary administrative point of contact for new hires during onboarding.
• Ensure accuracy and completion of employment documentation and policy acknowledgements.
• Support onboarding across multiple properties in a remote environment.

Employee Support & HR Service Delivery:

• Serve as a central point of contact for team member HR inquiries across properties.
• Respond to questions related to pay, benefits, policies, employment status, and HR systems.
• Provide one-on-one guidance to team members on employee self-service tools and HR platforms.
• Escalate complex employee relations or compliance matters to HR leadership as appropriate.

Administrative Support to Senior Leadership:

• Provide administrative support to senior leadership, including calendar management, meeting coordination, and follow-up tracking.
• Coordinate internal communications, reporting materials, and documentation.
• Support organization of meetings, presentations, and cross-functional initiatives.
• Assist with prioritization and execution of key operational and HR-related projects.
• Maintain strict confidentiality of sensitive business and personnel information.

Policy, Compliance & Risk Management:

• Ensure consistent execution of HR policies, procedures, and company standards across all locations.
• Maintain compliance with federal, state, and local employment laws and regulations.
• Support documentation and tracking for compliance-related processes.

Compensation & Benefits Administration:

• Support payroll processing and ensure accuracy of HR data inputs.
• Assist team members with benefits and leave-related inquiries.
• Maintain records related to compensation and benefits administration.

Additional Duties:

Perform other responsibilities and projects as assigned by the Senior Vice President of Human Resources.

SKILLS

• Demonstrated proficiency working in a fully cloud-based, paperless administrative environment .
• Advanced working knowledge of Google Workspace (Docs, Sheets, Drive, Calendar, Meet), including shared document collaboration, version control, and permission management.
• Strong ability to manage and maintain digital records, shared drives, and cloud-based filing systems in a highly organized, confidential, and audit-ready manner.
• Comfort executing end-to-end workflows using digital forms, electronic approvals, and cloud-based HR systems (UKGReady or similar).
• High degree of organization and time management, with the ability to independently prioritize and execute tasks in a fully remote setting .
• Excellent written and verbal communication skills, with confidence communicating across distributed teams using cloud collaboration tools.
• Exceptional attention to detail and accuracy when handling employee data, transactions, and documentation in cloud systems.
• Strong service-oriented mindset with the ability to support team members and leaders using employee self-service tools and SaaS platforms .
• Proven ability to manage multiple priorities across teams and locations while maintaining responsiveness and professionalism.
High level of discretion, judgment, and professionalism when handling sensitive personnel and business information in shared digital environments.

QUALIFICATION STANDARDS:

EDUCATION

Four-year college degree or two years of college and four years of relevant work experience required.

EXPERIENCE

• 2–4 years of Human Resources, administrative, or operations experience required.
• Experience supporting senior leadership or corporate teams preferred.
• Hospitality experience preferred.
• Experience with HR systems (e.g., UKGReady) preferred.