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Corporate Office Manager
Position Overview:
Captain Jay’s Fish and Chicken is hiring a Corporate Office Manager to support senior leadership and coordinate daily operations inside a fast paced corporate office that supports 30+ restaurant locations.
This is not a routine admin job.
You will manage real responsibilities from day one - tracking vendor contracts - following up on HR tasks- organizing QuickBooks records - coordinating remote teams - and keeping leadership informed so nothing slips.
We are looking for someone driven, fast, organized, and accountable who wants a long term career in operations.
Many of our leaders started in office roles and grew into HR, finance, and operations leadership positions.
Core Responsibilities:
- Manage daily corporate office operations and administrative workflows.
- Provide executive support including calendars, meetings, travel planning, and document preparation.
- Track vendor invoices, contracts, and renewal dates across multiple locations.
- Maintain organized files in OneDrive and QuickBooks following strict naming standards.
- Coordinate with remote staff and internal teams in Microsoft Teams.
- Monitor deadlines in tracking files like billing trackers and operations dashboards.
- Follow up with vendors and store managers to resolve issues quickly.
- Prepare reports and summaries for leadership with accuracy.
- Handle and verify confidential payroll, HR, and financial information professionally.
- Support onboarding, scheduling, and other administrative HR tasks.
Qualifications:
- Minimum 2 years office admin or executive assistant experience.
- Strong organization skills and ability to manage multiple priorities.
- Excellent written communication and professional email skills.
- Proficiency in Microsoft Excel, Word, Outlook, and Teams.
- Experience with QuickBooks or bookkeeping support preferred.
- Comfort working in a structured environment with SOPs and deadlines.
- Ability to work independently and move tasks forward without waiting.
- Bachelor’s degree or equivalent real office experience.
High Performance Environment:
- We support more than 30 locations and operate with strict processes and accountability.
- This role requires strong follow up, fast decision making, and comfort handling multiple deadlines at once.
- Candidates who prefer slow paced environments or minimal responsibility will not be a good fit.
Growth Opportunity:
- Strong performers in this role often advance into Operations Manager, HR Manager, or Finance Coordinator roles within 12 to 24 months.
- You will work directly with leadership and gain exposure to finance, HR, vendor management, and multi location operations.
Benefits:
- Health insurance.
- Dental insurance.
- Paid time off.
- Mentorship from experienced leadership.
- Clear advancement path.
About Captain Jay’s Fish and Chicken:
Captain Jay’s was founded in Detroit in 2003 and has grown to more than 30 locations across Michigan and Indiana. Our corporate office manages HR, payroll, vendor contracts, billing, and operations systems for all locations.
We are building a modern, technology driven corporate office with strong processes, accountability, and opportunities for growth.
If you want a fast moving role where your work matters and you can build a long term career, we encourage you to apply.
About Captain Jay's Fish & Chicken:
Captain Jay’s was founded in 2003 by a man with a vision. Captain Jay’s is not a fast-food chain, it is a one stop shop where you can swing by and buy dinner for your family and pick up a gallon of milk or carton of eggs. It’s perfect and convenient for you! Captain Jay’s is based on the American concepts of the pursuit of happiness, hard work and integrity. Bringing together the delicious southern Cajun recipes, the crisp west coast’s freshness and quality, the swift east coast’s speed and efficiency, and the pure mid-west’s heart and amicability is what distinguishes Captain Jay’s from any other establishment. Captain Jay’s began in Detroit, Michigan and has quickly gained recognition and popularity for the its Cajun chicken recipe, zesty fries, fresh seafood and shrimp in addition to their home-styled sides like Mac & Cheese, and fried okra. Over the last decade, Captain Jay’s has expanded to include over twenty locations spread throughout Detroit, Grand Rapids and Indianapolis.
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