Court Clerk

Job Summary

OVERVIEW

Minimum Qualifications/Special Requirements

EDUCATION AND EXPERIENCE:

• Graduation from high school or GED equivalent
• At least one to two (1-2) years experience in municipal court work or any equivalent experience.
• Any combination of experience and training which demonstrates the knowledge and experience to perform the work.

• Must complete 16 hours continuing education each calendar year
• Must pass pre-employment background check
• Must have Arizona Driver’s License

Essential Functions

ESSENTIAL DUTIES & RESPONSIBILITIES
Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it.

• Answers incoming calls and handles matters pertaining to same to include disposition information in cases, fine amounts, scheduled hearing and trial dates.
• Assists in setting cases for hearing and trial dates and resets cases as required.
• Issues summons and subpoenas to appear for court matters.
• Types and composes business correspondence relating to activities of the court.
• Dockets and sets up all court files and cross references for prior convictions.
• Completes a variety of forms and forwards to appropriate jurisdiction
• Waits on public at counter and performs cashiering duties to include accepting payments and receipting same as well as submitting a daily deposit to finance.
• Accepts bond and/or bail transactions and completes purchase orders for requesting restitution and/or refunds dollar amounts.
• Prepares and processes failure to appear notices.
• Files pending and completed cases.
• Accepts written motions from attorneys and routes to appropriate parties.
• Prepares forms in courtroom for judge.
• Recalls warrants upon arrest.
• Processes orders of protection.
• Dispositions cases in the Court’s case management system and distributes paperwork accordingly.
• Tracks Court ordered counseling and takes appropriate action based on compliance/non-compliance.
• Contacts service providers to verify compliance with court orders.
• Prepares court record on appeals to include creating a CD of the audio recording.
• Enters notes for minutes of court proceedings in courtroom recording program.
• Schedules and maintains Court calendar for court trials and hearings.
• Regular attendance is an essential function of this job to ensure continuity.
• Performs all work duties and activities in accordance with Court and City policies and procedures; follows safety policies and practices, works in a safe manner, and reports unsafe activity and conditions.
• Performs related work as required.

• May serve as a member of various employee committees.
• Performs other duties as required.

• Frequent contact with defendants, victims, witnesses, city departments, law enforcement agencies, probation departments, other courts and community businesses and organizations.

Miscellaneous

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge: Must possess a thorough knowledge of court procedures and policies, legal documents, laws and ordinances relating to the court; Working knowledge of principles, practices and techniques of quality customer service; Computers and information systems; Office automation, practices and procedures; Cash handling processes; Basic knowledge of mathematics and recordkeeping principles and practices; English spelling, grammar and punctuation;

Skills: Skill in the operation and care of standard office equipment including personal computer and related software applications; Providing quality customer service both telephonically and in person; Prioritizing work and multi-tasking; Performing efficient and accurate data entry; Maintaining various records and files; Establishing and maintaining effective working relationships with co-workers and the public; Troubleshooting problems; Working in a team environment; Demonstrating proficiency to prepare documents, spreadsheets, databases, and email; Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Abilities: Ability to maintain complex files and records and to prepare reports from same; Maintain confidentiality; Understand and follow instructions; Communicate effectively verbally and in writing; Establish and maintain effective working relationship with general public and other employees; Be productive under minimal supervision; Work under pressure and/or with frequent interruptions; Effectively meet and interact with the public; Work with irate or difficult customers and apply appropriate courtesy, tact and persuasion to effect constructive conclusion; Handle money appropriately and accurately; Perform arithmetic computations accurately and quickly; Maintain and utilize complex court files; ability to understand and follow instructions; Work independently and to complete daily activities according to work schedule; Participate in teamwork productively.

WORK ENVIRONMENT
The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMMITMENT TO SAFETY & WELLNESS
It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees. It requires that every person in the organization assumes the responsibility of individual and organizational safety. Injury and illness losses from incidents are costly and preventable. The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness.
All employees are expected and encouraged to participate in safety and wellness program activities including the following: reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities.

DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes.