Court Records Supervisor 1 (Clerk of the Court and Comptroller)

This is a supervisory position overseeing a staff of approximately 15 employees. Incumbent will conduct personnel management functions (i.e., interviews, selection, counseling, discipline, performance evaluations, and staff meetings), among other duties within the assigned unit.

PREFERRED QUALIFICATIONS:

• Associate’s degree.
• Three (3) years of experience working in the Clerk of the Court & Comptroller.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review and update INFORMS online to apply and approve time worked or leave used and keep a record of the daily attendance.
• Delegate duties and tasks to accommodate the workflow in the unit.
• Update daily logs for the work that was processed the previous day.
• Print, distribute and keep a record of the reports printed from On Demand.
• Check files that were created to ensure the correct label, charge, stamp, and location are correct.
• Contact police officers and corresponding law enforcement agencies to amend incomplete information on arrest forms and/or citations.
• Answer telephones and emails responding to inquiries from various departments regarding unit functions.
• Write monthly agenda, meeting minutes, and schedule monthly meetings to discuss updates, issues, and recommendations.
• Clean the Correction queue for E-filings that were rejected post 5 days.
• Develop, implement, and update standards, policies, procedures, and staffing needs for the unit.
• Report system issues and follow up on progress and resolutions.
• Attend system testing sessions, supervisor/staff meetings, and telephone conferences.
• Research Florida Statutes.
• Process case transfer orders to Juvenile Division (send the State Attorney a copy, log the case, place copies in file room and transfer original documents/transfer order to Juvenile Division).
• Provide direction and guidance to employees regarding their assigned job duties.
• Assist ASA/Officers with Document Filings/Questions/Request for A-forms.
• Order office supplies for the unit.

KNOWLEDGE, SKILLS, AND ABILITIES

• Leadership Skills.
• Detail Oriented.
• Good Organizational Skills.
• Good Interpersonal Skills.
• Good Communication Skills.
• Calm Demeanor.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Work is primarily performed in an office environment with extended periods of time using a computer. Occasional travel may be required to support job fairs and/or external events. May involve light lifting (up to 10 lbs).

NOTE

This description is a representative summary of major job duties. Additional responsibilities may be assigned, as necessary.