Court Services Specialist

Definition

This is an experienced-level, professional, full-time position with the City’s Municipal Court. Under the direct supervision of the Deputy Court Administrator, this position is responsible for coordinating
activities associated with all court trials between the Judge, Prosecutor, police department, defendants and attorneys. The Court Services Specialist assists the Warrant Coordinator with the legal inspection, preparation, and processing of arrest warrants and capias pro fines while maintaining accurate files on all active and served warrants. The position requires a specialized knowledge of court operations, policies, and procedures, and state statutes/laws.

Work involves judicial and financial record keeping, requiring the exercise of judgment within established departmental guidelines and policies. Work involves responsibilities for receiving and processing various legal motions, requests, and payment transactions requiring knowledge of legal codes, payment and charge codes, regulations, and department and city policies. Work is performed independently within established policies and procedures.

Examples of Work

• Must be able to understand state statutes/laws and have the ability to explain applicable legal options to defendants;
• Provide defendants with applicable options to resolve criminal case(s);
• Receive, validate, & process driver safety course requests and deferred court orders;
• Receive & process various legal motions from attorneys and defendants.
• Receive, process, and post cash bonds, bail bonds, and attorney bonds in accordance with state law and the presiding judge’s standing orders;
• Receive & process payments accurately and timely to defendant’s case(s);
• Insurance validation in accordance with applicable state law and judicial orders;
• Extensive data entry not limited to: citations, affidavits, sworn complaints, incident reports, etc.;
• Effectively and efficiently process cases while providing superior customer service;
• Skip tracing on defaulted cases pre-warrant;
• Warrant roundup skip tracing;
• Receive and process appeal bond paperwork;
• Receive and process payments and associated legal motions/requests via electronic means;
• Process and reconcile daily cash receipts and balance cash drawer daily;
• Prepare and retain case evidence for all cases in pre-trial and trial status
• Process DOT tickets;
• Process CID charging packets;
• Processing Statements of Intent filed by Missouri City Peace Officers, Code Enforcement Officers, Animal Control and the public and legally summons all parties in a timely manner;
• Submit various forms to the Texas Department of Public Safety;
• Process and route incoming faxed motions;
• Docket scheduling for all court cases;
• Attorney letter processing;
• Ticket import/verification;
• Officer scheduling for all trials;
• Trial and pre-trial preparation including: file prep. and witness subpoenas;
• Warrant processing assistance;
• Performs all other duties as assigned by the Deputy Court Administrator and the Director of Court Services.
• Subject to 24-hour recall.

Education, Experience, or Certification

Associate Degree and 5 years court related experience or
7 years court related experience
Level II certification, Certified Court Clerk II, required or the ability to obtain within a year

Supplemental Information

The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training and/or experience.