Courtesy Posting: Staff Assistant, Office Of Attorney Regulation And Continuing Legal And Judicial Education

POSITION INFORMATION

Salary: $48,468 to $60,586 annually, depending on relevant experience

MISSION STATEMENT

Agency Statement:

The Colorado Supreme Court Office of Attorney Registration and Continuing Legal and Judicial Education seeks applications for the position of Staff Assistant. OARC is committed to creating an inclusive work environment in which diversity of race, ethnicity, national origin, gender, gender identity, sexual orientation, religion, disability and age is valued.

Information regarding the full benefit package offered for this position may be viewed at: https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits

View full job description here.

https://www.coloradolegalregulation.com/aboutus/employment/staff-assistant-office-of-attorney-registration-office-of-continuing-legal-and-judicial-education/

STATEMENT OF DUTIES

The Staff Assistant duties include assisting the Office of Attorney Registration and Office of Continuing Legal and Judicial Education in the operation of reviewing attorney and public inquires relating to attorney status and standing. Review and process applications for limited admission and special authorization or certification to practice law in Colorado. Review of CLJE application forms and eligibility.

ADDITIONAL COMMENTS

How to Apply:

Send letter of intent, resume and references to The Office of Attorney Regulation Counsel, Attn: Office Manager, 1300 Broadway, Suite 500, Denver, CO 80203. Application materials may also be emailed to Kevin Hanks, Office Manager at k.hanks@csc.state.co.us to be received by Monday, February 2, 2026.

ESSENTIAL FUNCTIONS

Registration:
Respond to all requests from attorneys to change or update their attorney license status. Calculate and collect fees that come due with activation of an attorney license.

Prepares certificates of good standing, affidavits or general correspondence concerning attorney standing.

Retain and manage attorney license records. File registration documents and CLE/court
correspondence in attorney files. Retrieve attorney records to assist in research and report
histories as requested. Maintain all limited licensing application and files.

Verify that all attorneys have completed and signed annual registration compliance statements.

Commence notification process for all attorneys who have not fully completed a registration compliance statement. Ensure proper procedure is followed in accordance with the Colorado Rules of Civil Procedure to provide notice of non-compliance to attorney by email, U.S. mail and certified mail.

Review and process requests for remote administration of the Colorado Supreme Court oath of admission. Collect pertinent information concerning the location and administration of the oath. Ensure that the oath will be administered by an authorized individual in accordance with the Director’s and the Clerk of the Colorado Supreme Court’s guidelines. Review clearance and documents submitted by admittee. Issues order, oath and sends packet to be used in the remote swearing in. After the Oath is administered, collect oath and activate admittee’s license.

Process ordering of wall certificates for all newly admitted attorneys and requests for replacement certificates. Generate list after admission ceremony to submit to wall certificate vendor. Review and ensure accurate spelling and gender information is listed for each attorney before placing order. Review all completed wall certificates and ensure attorney information is correctly listed. Mail out wall certificates. Investigate returned wall certificates and resend to corrected or alternative addresses.

Update attorney records for name change requests. Review legal document demonstrating name change. Update attorney registration database to process requested name change. Issue order and notice to reflect name change and advise other government agencies.

Respond to requests for Colorado attorney license information from national counterparts. Provide detailed information to other state licensing offices requesting Colorado Supreme Court attorney registration information for out-of-state applicants that are licensed in Colorado. Ensure attorney has submitted a signed release before corresponding with the organization.

ESSENTIAL FUNCTIONS CONT.

CLJE:

Review and approve or deny individual attorney requests for CLJE credits via independent study, teaching activity, research, committee research, graduate legal study, mentoring and pro bono activity. Ensure activities qualify by reviewing materials submitted with the application and applying requirements in CLJE rules and regulations. Compute credits earned by each activity and add approved credits to the attorney’s transcript.

Review incomplete CLJE application and affidavits. Return forms that require additional information and/or payment. Sends affidavit that are missing information or that do not qualify for CLE credits.

Oversee CLE online affidavit reporting system. Ensure credit entries qualify for credit. Advise attorneys of denied credits. Ensure all credits approved are posted to the attorney’s transcript.

Prepares certificates, affidavits or general correspondence concerning attorney standing.

General:

Serve as the initial service provider for Registration and CLJE Office on a daily basis.

Perform all receptionist duties while serving as receptionist coverage.

Provide administrative support for other Registration and CLJE staff, as needed.

Staff the semi-annual attorney admissions ceremonies.

Administer the oath of admission for attorneys admitted On Motion, by UBE score transfer, and exam applicants unable to attend the admissions ceremony.

Assist with and monitor data management issues with iMIS.

Attends meetings and trainings as required.

Performs additional duties as assigned.

MINIMUM QUALIFICATIONS

Bachelor’s degree or graduation from high school or equivalent and three years of general clerical or receptionist experience. Typing skills and familiarity with word processing applications preferred.