Court/Office Administrator - Superior Court II

Incumbent serves as Court/Office Administrator for Morgan County Courts, responsible for all administrative and clerical assistance for the Court and may serve as backup Bailiff.

DUTIES:

Maintains court computer and data entries in case management software.

Manages and updates Court’s calendar, schedule hearings, and communicates the status of hearings to attorneys and other parties.

Answers telephone and greets office visitors, providing information and assistance, responding to inquiries, and/or directing callers to appropriate individual or department.

Processes and distributes court orders, warrants, summons, and other court pleadings and documents.

Serves as back up to Bailiff.

Performs related duties as assigned.

JOB REQUIREMENTS AND DIFFICULTY OF WORK:

High school diploma or GED or equivalent training and two to four months of clerical or data entry experience.

Knowledge of standard practices and procedures of the Court, legal terminology, standard legal documents and petitions.

Knowledge of, and ability to comprehend and use jury questionnaires, summonses, statistical reports, and Court documents.

Working knowledge of standard English grammar, spelling, and punctuation, and ability to prepare detailed reports as required.

Working knowledge of standard office procedures and basic computer skills and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.

Ability to properly operate standard office equipment, such as computer, calculator, fax machine, printer, and telephone.

Ability to provide public access to, or maintain confidentiality of, department information and records according to state requirements.

Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/difficult persons.

Ability to effectively communicate orally and in writing with co-workers, other County departments, courts, attorneys, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.

Ability to apply knowledge of people and locations.

Ability to compute and perform simple arithmetic operations.

Ability to compile, collate, or classify data, analyze and evaluate, and make determinations based on data analyses.

Ability to work on several tasks at the same time and work rapidly for long periods, occasionally under time pressure.

Ability to serve as back up Bailiff.

RESPONSIBILITY:

Incumbent performs duties with work priorities and schedules primarily determined by a formal schedule. Assignments are set jointly by supervisor and incumbent. Decisions are always determined by specific instructions or existing, well-established policies and procedures. Errors are primarily detected through notification from other departments and/or the public. Work errors could result in loss of time to correct error.

PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, other County departments, courts, attorneys, and the public for purpose of giving and receiving information.

Incumbent reports directly to Superior Court Judge.

PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs duties in a courtroom, involving sitting/walking at will, sitting for long periods, pushing/pulling, lifting/carrying objects weighing up to 25 pounds, keyboarding, fingering/grasping/handling objects, bending/reaching, crouching/kneeling, keyboarding, close/far vision, speaking clearly, and hearing sounds/communication. Incumbent maintains considerable contact with the public and may be exposed to irate/difficult individuals.