Crewing Officer

Profile:

The Crewing Officer is responsible for the day-to-day coordination and administration concerning the scheduling/planning of offshore personnel.

Responsibilities

• Ensures that all vessels are staffed by certified, qualified and medically fit personnel and in compliance with all flag state and international requirements.
• Focal point on all offshore personnel and crewing matters.
• Manages travel bookings for offshore personnel in a timely manner.
• Coordinates all recruitment and selection processes, for all offshore crew and is responsible for any Crewing related project he/she is assigned to.
• Work location is primarily office based but can include offshore and onsite visits.
• Ensures that all work assigned to him/her is carried out in compliance with Company policies and procedures, and in accordance with the given instructions.
• Maintains confidentiality concerning personal or corporate information.
• Acts as a member of the onshore emergency response team.
• Responsible for the contract management with crewing agents and catering companies and acts as focal point for crewing matters within the Company organization.
• Responsible to keep the offshore planning up-to-date and manages offshore leave requests.
• Communicates recruitment, employee movement, promotions, terminations, crew-change and employee relations information to HR/Crewing Manager, Fleet Manager, Vessel Superintendents and other relevant parties.
• Provides support and guidance to Operations Manager and Vessel Superintendents as necessary with regard to diversity, employee relations, progressive discipline and performance management issues, with guidance from HR/Crewing Manager if needed.
• Defines the recruitment needs in consultation with HR/Crewing Manager and Fleet Manager.
• Coordinates and supervises the introduction process of new employees offshore.
• Maintains, implements, monitors and continuously improves the crewing procedures and systems.
• Monitors the up-to-date personnel records and data of current crew onboard and ensures confidentiality at all times.
• Monitors and updates crew rotation schedules.
• Liaises with crewing agencies/training centres and arranges necessary meetings with them.
• Overall control that all offshore employees are in possession of the required certificates and documentation as per flag state, local authority and company rules, regulations and procedures.
• Supports and processes payroll for offshore personnel.
• Must have the ability to multi-task and prioritise.
• Participates in weekly crewing meetings.
• Occasional shipyard visits may be required.
• Experience within a similar role and industry is preferred.