Culinary Purchasing & Storeroom Coordinator | $20/hr. (Full Time)

A Fort Worth icon, Colonial Country Club offers a truly distinctive private club experience accompanied by the character, heritage and dynamic pursuit of excellence that has made Colonial legendary. As a member or guest, you will always feel a warmhearted invitation to form genuine connections and enjoy Colonial as a home away from home. The club offers a stunning environment to gather, dine, and pursue your passions, whatever they may be. All while cultivating community and building upon the tradition of excellence that has defined Colonial since it was established in 1936.

The Culinary Purchasing & Storeroom Coordinator provides administrative and clerical support by coordinating storeroom operations, maintaining accurate inventory and purchasing records, and supporting internal controls. This role ensures organized storeroom processes, accurate documentation, and effective communication with vendors and internal departments while upholding Colonial Country Club’s standards of professionalism, service, and fiscal responsibility.

Job Responsibilities:

Purchasing & Administrative Support

• Assist the Purchasing Manager and Executive Chef with the purchasing of all food, beverage, bar, and culinary-related goods and equipment.
• Prepare, submit, and track purchase orders based on established par levels, Culinary leadership direction, event needs, and departmental requests.
• Maintain accurate purchasing records and support approved vendor lists and pricing updates in coordination with Culinary leadership.
• Communicate professionally with vendors regarding delivery schedules, order status, substitutions, shortages, and backorders.
• Receive, review, and process vendor invoices; verify quantities and pricing and assist Culinary leadership with resolving discrepancies.
• Process invoices and purchasing documentation through Beanworks, FOOD-TRAK, POS, and other Club systems as required.
• Execute requests for pulling costs, food cost reports, and purchasing data for Culinary outlets and special events as directed.

Inventory & Storeroom Operations

• Receive, inspect, and store all culinary-related deliveries, ensuring product quality, accuracy, and compliance with food safety and sanitation standards.
• Maintain accurate storeroom records for food, beverage, bar, and culinary supplies, including receipts, transfers, requisitions, and usage documentation.
• Ensure proper rotation and storage of all products, with particular attention to perishable items and expiration dates.
• Monitor inventory levels against established par levels and communicate shortages, overages, or variances to the Executive Chef, Culinary Leadership Team, and Purchasing Manager.
• Complete daily requisitions for Culinary and Food & Beverage outlets and communicate product availability in a timely manner.
• Review daily BEOs to support bar setups and culinary requirements for banquets, events, and special functions.
• Conduct bar inventories as assigned, including night-before counts, and input inventory data accurately into systems for proper charging.
• Support monthly Culinary inventories by preparing count sheets, reports, and variance documentation.

Compliance, Safety & Service Excellence

• Maintain organized storeroom files, logs, and documentation in accordance with Colonial Country Club policies, accounting procedures, and Culinary internal controls.
• Respond promptly and professionally to inquiries from Culinary leadership and Food & Beverage teams regarding inventory, purchasing, and deliveries.
• Adhere to all Colonial Country Club standards, policies, procedures, and food safety requirements.
• Follow all safety regulations; promptly report injuries, unsafe conditions, or work practices to the Purchasing Manager or Culinary leadership.
• Maintain acceptable standards of personal hygiene and comply with Culinary department dress code.
• Perform other duties as assigned by the Executive Chef, Culinary Leadership Team, or Purchasing Manager.

Qualifications:

• Strong organizational, clerical, and recordkeeping skills with high attention to detail.
• Ability to multitask, prioritize, and work independently in a fast-paced Culinary environment.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and experience with Beanworks, FOOD-TRAK, or POS systems preferred.
• Basic understanding of inventory control, purchasing, and food cost management; Culinary or Food & Beverage experience strongly preferred.
• Excellent communication skills, team-oriented, and service-driven.
• Ability to lift up to 50 lbs. and stand/walk for extended periods.
• ServSafe Food Manager certification required within 30 days of start date.
• Flexibility to work evenings, weekends, holidays, and special events as required to meet business and operational needs.

Background check and drug screen required.

• Medical, Vision, and Dental Insurance
• Disability Insurance
• Life Insurance
• Health Reimbursement Arrangement (HRA)
• 401(k) Retirement Plan with up to 4% Company Match
• Paid Time Off (PTO)
• Free Daily Onsite Meal
• Ongoing Training and Professional Development Paths
• Scholarship Opportunities
• Employee Recognition Programs