Current Department Employees: Senior Buyer/Coordinator - Materials Management

Bargaining Unit: EA

Rate of Pay: $38.27/hour + DOE

Summary
The Materials Management Senior Buyer is responsible for sourcing, negotiating, and procuring medical supplies, equipment, and contracted services to support clinical and operational functions. This role ensures cost-effective purchasing while maintaining high standards of quality, service, and regulatory compliance. The Senior Buyer serves as a subject matter expert for supply chain operations and collaborates closely with clinical stakeholders, vendors, and internal departments. Under the direction of the Director Materials Management, responsible for the organization and coordination of the day-to-day workflow in the Materials Management Department including procurement, inventory control, cost containment, standardization and contract compliance. Assists with preparation of procurement documents, delivery and shipping of all hospital equipment and supplies. Assumes responsibility for operation of the department in the absence of the Director.

Essential Duties and Responsibilities

• Lead Procurement of medical supplies, equipment, and services in alignment with organizational needs
• Evaluate vendor proposals, negotiate pricing, contracts, and terms to maximize value
• Conduct sourcing activities, including RFP/RFQ processes, cost analysis, vendor evaluation, and contract negotiations
• Maintain strong vendor relationships and monitor supplier performance
• Maintain expertise in capital equipment acquisition processes, including specification development, quoting, and contracting.
• Ensure compliance with internal policies, regulatory standards, and accreditation requirements
• Collaborate with clinical, financial, and operational teams to support budgetary and patient care objectives
• Process purchase orders, track shipments, and resolve discrepancies
• Resolve supply issues, delays, backorders, and product substitutions.
• Maintain accurate purchasing documentation for audits, compliance, and organizational reporting.
• Maintain accurate records of purchases, contracts, and vendor communications
• Confirm pricing, rebates, and contract alignment for supplies
• Identify cost-saving opportunities, alternative products, and standardization options
• Utilize the Materials Management Information System (MMIS) for purchasing, tracking, and reporting
• Facilitate equipment rentals, repairs, and loaners as required
• Support value analysis activities and participate in supply chain committees as needed
• Partner with clinical leaders to assess product needs, evaluations, trials, and standardization opportunities.
• Demonstrates System Values in performance and behavior
• Complies with System policies and and procedures
• Other duties as may be assigned

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities
No supervisory responsibilities.

Minimum Education/Experience
No educational requirement and 3 or more years relevant experience

Required Licenses/Certifications
None

Other Experience/Qualifications
Required:

• 3-5 years of related procurement or healthcare experience.
• Knowledge of medical supplies, equipment, and healthcare regulations
• Strong negotiation, analytical, communication skills and analytical skills
• Attention to detail
• Ability to analyze data, trends, and financial impacts.
• Effective problem-solving and decision-making ability.
• Ability to manage multiple priorities in a fast-paced environment.
• Ethical and compliant decision-making
• Organizational and time management skills
• Team collaboration and interpersonal skills
• Knowledge of medical supplies, equipment, and supply chain regulatory requirements
• High level of professionalism and customer service focus.
• Must attain CMRP (Certified Materials Resource Professional) within 2 years of employment

Preferred:

• Bachelor’s degree in Supply Chain, Business Administration, Healthcare Administration, or related field
• CMRP (Certified Materials Resources Professional) or equivalent certification
• Experience with capital equipment procurement

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.