Daraz-Admin Assistant & FD Officer-Administration

Guest and Visitor Management: • Greet and welcome visitors promptly upon arrival, announcing their presence to relevant teams. • Manage visitor access via the NASTP portal, ensuring compliance with security protocols. • Maintain an updated log of visitor cards, including tracking and recovering lost cards. Administrative and Executive Support: • Schedule and coordinate meetings, appointments, and events for the Managing Director, updating calendars and reservation systems accordingly. • Oversee boardroom and town hall bookings, ensuring efficient utilization and timely setup. • Handle incoming mail distribution, maintain logs for outgoing mail, and ensure timely delivery with recipient sign-off. Communication and Coordination: • Screen, answer, and forward incoming calls to appropriate departments or personnel. • Initiate internal announcements via speaker system (DING), email, or other platforms as needed. • Collaborate with the NASTP team to resolve routine administrative challenges and ensure smooth operations. Operational and Facility Management: • Maintain the cleanliness, organization, and readiness of the reception area and adjacent meeting rooms, ensuring availability of stationery, equipment (e.g., markers, dusters, LED remotes), and other essentials. • Monitor and address transportation-related inquiries for female employees, including route adjustments, vendor coordination, and payment resolution. • Keep accurate logs of start and end times for female commuters utilizing transport services.

• Fluency in English (written and spoken). • Proficiency in Microsoft Office Suite (Word & Excel) and calendar management tools. • Ability to multitask, prioritize, and manage time effectively in a fast-paced environment. • Familiarity with internal communication platforms (e.g., email systems, DING, or similar announcement tools). • Availability to work during core business hours (e.g., 9:00 AM – 6:00 PM) with flexibility for occasional during campaigns period.