Data Associate

Job Title: Assistant Property Manager

Job Description:

Below are the duties/ tasks which comes under the prospect of Assistant Property Manager:

• Track and code invoices; follow up on vendor payments and inquiries.
• Manage vendor permits, insurance, and dispatch coordination.
• Schedule and respond to conference room and amenity reservations.
• Assist with customer move-in and move-out processes.
• Manage work orders, including generation, auditing, and follow-up.
• Schedule property inspections and preventative maintenance.
• Maintain equipment inventory and update building directories.
• Send customer renewal and alert emails, including rent payment notices.
• Review service contracts, spot-check invoices, and investigate variances.
• Search for alternative vendors and review pricing opportunities.
• Update janitorial spreadsheets and reconcile reserved spaces.
• Coordinate vendor agreements and new vendor setups.
• Handle mailbox assignments and respond to service requests.
• Support Property Manager with ad-hoc tasks and cross-team coordination.
• Training on property management software and accounting systems.
• Templates for invoice coding, variance reporting, and customer communications.
• Checklists for move-in/move-out procedures and work order management.
• Guidelines on vendor insurance and permit management.
• Standard operating procedures for inspection scheduling and maintenance tracking.
• Quality assurance standards for invoice and contract review.
• Access to property calendars, vendor databases, and reporting tools.

Qualifications:

• Bachelor’s or master’s degree in operations, Accounting, Finance, or related field
• Minimum 1-2 years of relevant, hands-on experience
• Training in property management software and accounting systems is a plus.

Location : Vadodara (WFO)

Timings : 12PM-9PM / 2PM – 11PM

Job Type: Full-time

Pay: ₹28,000.00 per month

Benefits:

• Food provided
• Health insurance
• Provident Fund

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 1 year (Required)

Work Location: In person