Data Entry Clerk - Intake Department (Experienced)

Our firm is seeking a detail-oriented and experienced Data Entry Clerk to join our Intake Department. The ideal candidate will play a key role in supporting client intake operations through accurate data management, communication, and administrative support. This role requires a high level of accuracy, organizational skill, and the ability to manage multiple tasks in a fast-paced legal environment.

Key Responsibilities

• Accurately input, update, and maintain client and case information in the firm’s case management system.
• Communicate professionally with clients, insurance companies, and internal team members via phone and email.
• Generate and distribute case management and intake progress reports as requested by the Intake Manager.
• Monitor and document follow-ups on pending client or insurance information.
• Schedule and manage calendar appointments for client calls, meetings, and important case deadlines.
• Organize and file incoming documentation and ensure proper digital recordkeeping.
• Assist intake paralegals and virtual assistants with administrative and clerical tasks as needed.
• Maintain confidentiality and uphold the firm’s data privacy and compliance standards.

Qualifications

• Minimum 2 years of data entry or administrative experience, preferably in a legal, insurance, or professional services setting.
• Strong computer proficiency, including experience with case management or CRM systems and Microsoft Office Suite (Excel, Outlook, Word).
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Strong organizational and time management skills with the ability to prioritize competing tasks.
• Professional demeanor and commitment to maintaining client confidentiality

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person