Department Assistant

We are searching for a motivated and dynamic Department Assistant . This position will assist with administrative, sales, and operational tasks, ensuring smooth coordination between sales, logistics, purchasing, and accounting teams.

Location: Ataşehir, İstanbul | Full-Time | On-Site

Responsibilities:

• Prepare and organize department documents, reports, and correspondence.
• Schedule meetings, appointments, and follow-ups for team members.
• Assist the sales team with quotations, proposals, and sales orders.
• Follow up with customers on order confirmations, delivery schedules, and payments.
• Maintain and update customer databases and CRM systems.
• Liaise with warehouse, logistics, and procurement teams to track orders.
• Coordinate with suppliers and vendors regarding product information, pricing, and lead times.
• Prepare and update sales and inventory reports, monitor KPIs.
• Support onboarding of new employees and general departmental administrative tasks.
• Maintain office supplies and contribute to process improvement initiatives.

Requirements:

• Associate’s or Bachelor’s degree in Business Administration, Marketing, Industrial Engineering, or related field.
• 1–3 years of administrative or support experience, preferably in industrial, distribution, or B2B environments.
• Strong computer skills (MS Office, ERP or CRM systems).
• Excellent communication, organizational, and multitasking skills.
• Attention to detail.
• Fluent in English.