Department Assistant

Company Overview :

Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.

Our Vision and Values:

We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:

• Excellence
• Responsibility
• Empowerment
• Connectivity
• Courage

Job Summary:

We are looking for a detail-oriented and proactive Department Assistant with 3 to 8 years of relevant experience to support our department’s administrative and operational functions. The ideal candidate will possess strong organizational skills, the ability to multitask effectively, and excellent communication abilities, including a good command of the English language. This role is essential to ensuring the smooth day-to-day operations of the department and contributing to the achievement of its objectives.

Responsibilities:

• Provide comprehensive administrative support to the department head and team.
• Manage daily administrative tasks and maintain organized filing and documentation systems.
• Formatting reports, presentations, excel sheets and all projects documentation in alignment with the Organization Standard and Quality Procedures.
• Preparing professional reports using Adobe InDesign
• Formal and prepare minutes of meeting, work instruction, and other quality paper.
• Support onboarding of new staff members including access requests, workspace setup and orientation coordination.
• Coordinate with the IT Department concerning all technical issues and requests.
• Maintain and update departmental records, files, and databases.
• Manage and maintain the department’s store, equipment, and inventory.
• Handle internal communication professionally and promptly.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare and distribute internal and external correspondence, including reports and presentations.
• Maintain and organize department records, files, and databases.
• Assist with budget tracking, expense reporting, and invoice processing.
• Arrange travel and logistics for department staff.
• Handle incoming calls and inquiries, directing them as necessary.
• Support planning and execution of department events and projects.
• Monitor and maintain office supplies, ensuring uninterrupted department operations.
• Assist in the preparation of materials for meetings and presentations.

Requirements :

• Bachelor’s degree or equivalent professional experience.
• Very good command of the English language (both written and verbal communication).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access).
• Proficiency in InDesign is an advantage.
• Detail-oriented, with the ability to work independently and within a team.
• Strong problem-solving skills with a proactive approach to tasks.
• Ability to manage multiple priorities while maintaining accuracy under pressure.
• Discretion in handling confidential information.
• From 3 to 8 years of administrative or assistant experience, preferably in a corporate environment.
• Experience supporting senior management or large teams is preferred.
• Familiarity with project management tools and software is an advantage.
• Knowledge of budget management and financial tracking processes is a plus.

Kind Note :

* While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.