Department HR Specialist

Job Profile:

HR Services Specialist 2

Job Family:

HR Services

Time Type:

Full time

Max Pay – Depends on experience:

$62,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

As a key member of ASU’s Learning Enterprise (LE), the Department HR Specialist you will report to LE’s HR department Manager and partner with LE’s Senior Director of Finance and Human Resources, and Chief Operating Officer. Our Department HR Specialist will work collaboratively across the Learning Enterprise to design, develop, and implement programs in focus areas that include on/offboarding, recruitment and hiring, training and development, and HR business processes. We are seeking a driven, creative, human-centered leader to drive individual and team performance, growth, trust, and belonging at LE.

This role will start as a Department HR Specialist and has significant opportunities for career growth as LE currently encompasses products and services that reach over 300,000 learners, with ambitious growth plans in the next 5-7 years. We are excited about the massive career and professional growth potential for the individual who will join us in this role! We are casting a wide net to find the right person for this role - if you don’t meet the desired qualifications but believe you could be a great fit for the role, please apply! We want to hear from you.

The role is based in Tempe, Arizona.

Salary: $58,000 - $62,000 per year; DOE

In this role, you will work closely with LE’s Department HR Manager and Senior Director of Finance and Human Resources. In the first year, you will:

Recruitment, Hiring, and On/off-boarding

Support Learning Enterprise to hire and support an exceptional, diverse, and values-aligned team

• Coordinate and manage all pre-hire processes, including leading recruitment as the primary partner to Hiring Managers, moving applicants through the HR platform Workday, and the LE hiring process.
• Serve as the key architect to review and improve the design of LE’s recruitment processes and policies.
• Screen resumes and applications to evaluate candidate qualifications, experience, and alignment with role requirements.
• Manage LE’s Hiring Airtable to simplify hiring tasks such as sending onboarding reminders, tracking recruitment workflows, and managing hiring and onboarding project deadlines.
• Serve as LE lead of on- and off-boarding, serving as the ambassador to new hires, creating resources and opportunities for a best-in-class onboarding experience as well as a smooth offboarding experience.
• Manage Articulate 360 web-based onboarding to create comprehensive onboarding training courses for full-time and part-time staff.
• Other duties as assigned in the pre-hire stage, including but not limited to: lead as primary recruiter to identify source qualified candidates for priority open positions by leveraging networking opportunities and recruiting platforms such as LinkedIn, CareerBuilder, and HigherEdJobs, use HR systems and tools (e.g., Articulate and Workday Learning) to improve HR operations.

HR process management

• Design and manage Airtable databases to streamline HR processes, including tracking recruitment workflows, onboarding schedules, and training completion records.
• Process job data changes such as position accounting, payroll redistributions, title changes, manager/team changes, promotions etc.
• Processes payroll transactions for employees paid from multiple funding sources (e.g., state, local, or grant) and oversees payroll functions, ensuring accuracy in payroll information, funding changes, and bi-weekly reviews while investigating discrepancies to ensure timely and correct employee payments.
• Responsible for employee time approvals and reminders, act as payroll expert, and oversee record keeping for audit compliance reviews.
• Audit payroll and timekeeping entries regularly to identify and correct errors before final processing.
• Back up for for management of benefit requests (such as FMLA, Leave of Absence) and manage time reporting for employees on leave, ensuring accurate records and compliance with university policies.
• Maintain organized digital personnel files to ensure records are up-to-date and ready for audits.
• Coordinate all visa, H1-B, etc., application and renewal processes.
• Addressed inquiries from, staff, and students regarding HR processes, payroll, benefits, and HR policies, providing accurate and timely resolutions.
• Performs clerical functions with all relevant HR tools and software, including Workday, Excel, Airtable etc. for various human resources processes including form preparation, report preparation, and other related functions.

Employee experience systems and operations

• Design professional development specific to LE’s organizational culture, practices and approaches (meeting structures, The Advantage concepts, etc.)
• Provide support and resources to supervisors on applicable training tools and programs for their teams.
• Develop and implement surveys to assess employee satisfaction and experience, utilizing tools like Qualtrics and other survey platforms to collect actionable feedback, analyze results, and identify trends to enhance employee engagement and refine processes.
• Prepare and deliver routine HR data reports (headcount, turnover, etc.) for leadership decision-making.
• Perform other duties as assigned to ensure the continuity of LE operations and to meet employee needs (e.g., track and maintain training records to support LE staff compliance for ASU trainings).

Desired Qualifications

• You have a robust understanding of talent acquisition strategies and best practices in a LinkedIn-centric recruiting environment.
• You have a strong understanding of employee data management, including the ability to analyze, interpret, and maintain accurate records in HR systems.
• You thrive in a fast-paced, high-growth, lean-team environment and are a resourceful, creative and scrappy problem-solver, able to use the resources at hand to meet organizational needs
• You have exceptional judgment and prioritization skills, with demonstrated ability to manage your own time and energy across a range of competing priorities and to protect the time of your teams to focus on high-priority work
• You are an empathetic, flexible and humble colleague, ready to play a range of roles to ensure Learning Enterprise meets its goals to build a culture of inclusive excellence.
• You learn new technology systems quickly and enjoy finding the latest tools to improve operations.

Work Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• May be required to perform tasks in the field within and/or across University campuses.
• Ability to clearly communicate to perform essential functions.

Department Statement:

About the Learning Enterprise

We believe that the rigid and linear design of traditional higher education is neither an effective ladder to social and economic opportunity for all learners nor is it responsive to rapidly evolving workforce needs. ASU has responded to these challenges with the creation of Learning Enterprise (LE). We are guided by the belief that everyone should have universal access to education and opportunity. At every stage of life.

LE re-imagines the role of universities in society and evolves the design of learning offerings. These products (LE’s learning offerings) are academically rigorous, tech-enabled, and outcomes-driven. They are stackable, accessible, and evidence-based — designed to respond to the needs of students and employers with the resources and values of the university.

LE‘s initial focus is on the following areas: foundational skills and mindsets, professional and technical career skills and personal development, cultural and civic learning.

At LE, we share a common set of values that guide our work and collaboration:

Scrappy. We are undaunted by challenges. We remain undeterred by anything that stands in the way of moving our vision forward. If we fall, we get up, over and over again. If it doesn’t exist, we create it. If something doesn’t work, we try something else.

Driven. We always push to be better for ourselves, for each other, and for our students. We are not defeated or guided by the status quo. We see what could be and relentlessly pursue it.

Intentional Architects. We know our attitude towards what we are doing will determine our success. We see the big picture and take deep pride in building every block that makes up our long-term vision. We are motivated by the potential of a transformed future while remaining firmly focused on tending to the tasks in front of us today.

Leading from the heart. We deeply care about people and their well-being. Everyone is unconditionally supported . We believe in human potential and invest in continuous growth.

Candid collaborators. We share ideas and feedback at all levels . We have strong opinions loosely held and intentionally engage in debate. We strive for clarity through direct and honest communication. We know our work is better for it.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$14370.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.