Department Services Associate

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Position Title:

Department Services Associate

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant II

Job Duties:

The Department Services Associate provides administrative support for the Honors College in support of unit goals to ensure the effective daily operation of the Honors College office. This position supports the College ’ s caring and academically focused community by performing extensive administrative and clerical tasks for faculty and staff. The role requires a creative, innovative, and organized problem solver who can work independently while coordinating major efforts such as student recruitment, orientation, advising, retention, faculty/staff recruitment, and special programs. The position also requires excellent administrative, interpersonal, multi ‑ tasking, bookkeeping, and communication skills, strong comfort with technology, and the ability to exercise judgment and discretion when working with students, faculty, staff, administrators, and members of the public.

Key Job Responsibilities:

• Schedule logistics and secure resources for meetings, conferences, travel, and work unit operations.

• Maintain electronic and physical records and organizational systems.

• Provide administrative and clerical support to Honors College faculty and staff in the daily operation of the office.

• Maintain accurate business records, prepare forms and reports, and coordinate with campus units such as Purchasing, Accounts Payable, Bursar, and Academic Affairs; manage inventory and supply orders.

• Assist with student enrollment processes, including admission materials, event preparation, and professional correspondence with new students, parents, and schools.

• Serve as the first point of contact for students, families, campus partners, and visitors; offer basic information and route complex inquiries appropriately.

• Provide basic classroom support, coordinate building and classroom reservations, schedule student appointments, and update records.

• Prepare weekly department communications, update events and website content, assist with social media posting, and serve as lead website editor.

• Support academic operations by assisting with the Honors College schedule of classes, coursebook preparation, and processing non‑seminar options.

• Supervise student assistants when needed, and serve as Building Chair, overseeing Honors College spaces, submitting building work orders, and ensuring appropriate use of facilities.

Department:

Compensation:

$ 18 - $21/hour . Salary will be determined by finalist's experience, training, education, and equity-based factors .

Required Qualifications:

Preferred Qualifications:

How to Apply:

Questions about the position should be directed to Jackson Prowse at prowse@uwm.edu. Apply electronically by the application deadline of March 10, 2026.

Reasonable Accommodations
Pursuant to university policy , UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/ , or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.