Depot Manager

Job Description

About Nayara Energy: Nayara Energy is a new-age downstream energy and petrochemicals company with a formidable presence spanning across the entire hydrocarbon value chain, from Refining to Retail. Nayara Energy operates in India for India driven by a relentless commitment to fuel the nation's energy aspirations. At the heart of our operations lies the Vadinar refinery, India's second-largest single-site refinery with a capacity of 20MMTPA.With over 6,300 Retail Outlets, we cater to the need for reliable and safe mobility across the length and breadth of the country. We have adopted a phase wise asset development strategy to enter the petrochemicals sector which will be a significant step in our crude to chemicals journey. Through sustainable development projects in Health and Nutrition, Education and Skill Development, and Sustainable Livelihoods, Nayara Energy enhances the quality of life in the communities it operates in. Delivering value for all our stakeholders is at the very core of our beliefs and we are committed to providing the energy that fuels the dreams of our employees, customers, partners and communities.

Job Purpose

Depot Manager is responsible for overseeing the end-to-end operations, ensuring timely, accurate supply and inventory management to support marketing profitability. They are expected to ensure safe, compliant and efficient handling, storage and distribution of petroleum products. This role ensures operational continuity, stock accountability, regulatory compliance and manage transporters performance and initiatives like TT branding Crew Training etc.

Responsibilities

To meet full demand of Sales Team

• Execute indents promptly, ensuring zero backlog.
• Coordinate with internal and external stakeholders to achieve complete and timely order fulfilment.
  
  
  

Quality and Quantity Once located, ensuring construction of retail outlet as per company & govt. norms.

• Ensure product quality and quantity verification prior to dispatch.
• Validate invoice density for accuracy and eliminate errors.
• Implement quality control measures as per IQCM standards.
• Achieve zero franchise complaints related to quality and quantity.
  
  
  

Safety of Operations

• Conduct regular training for TT crew and contract manpower to ensure operational excellence.
• Oversee TT branding and optimize fleet utilization for efficiency.
• Enforce compliance with HSE safety norms and company policies.
• Ensure proper use of PPE by TT crew, contract manpower, and staff at all times.
  
  
  

Coordination

• Coordinate with transporters to ensure timely fleet availability as per operational requirements.
• Liaise with MCO for stock transfers to maintain adequate inventory levels.
• Collaborate with IT/EITL teams to resolve IT/SAP-related issues promptly.
• Work closely with the Sales team to ensure timely and accurate indent execution.
  
  
  

Upkeep of Depot and Preventive maintenance of Plant and Equipment

• Schedule and execute regular preventive maintenance of all equipment to ensure operational reliability.
• Maintain proper housekeeping standards across the depot for safety and efficiency.
• Ensure availability of critical spares to minimize downtime and support uninterrupted operations.
  
  
  

Reconciliation

• Reconcile RO accounts and ensure dispatches are made only against valid payments.
• Monitor and control stock losses within defined targets.
• Ensure error-free invoicing and maintain financial discipline in all transactions.
  
  
  

Budgetary Control

• Controlling and Monitoring of Expense
  
  
  

Statutory Compliance

• Ensure timely filing of all statutory returns in compliance with regulatory requirements.
• Manage timely renewal of statutory licenses to avoid operational disruptions.
• Maintain 100% adherence to statutory compliance across all applicable laws and regulations.
  
  
  

Qualifications

Engineering Graduate

Skills

Functional Skills:

• SAP SD and MM module
• Knowledge of supply sources, tankages & geographical spread of the country.
• Oil Industry Manuals like IQCM, OISD and safe operation practices.
  
  
  

Behavioural Skills:

• Decision Making Skills
• Customer Focus
• Project Management