Deputy Board Secretary (UAEN)

Provide high-level administrative and advisory support to the Board of Directors and its Committees, ensuring effective governance practices, compliance with regulatory requirements, and efficient board operations. The role supports informed decision-making and promotes strong governance standards across the organization and its subsidiaries.

Key Responsibilities

1. Governance, Strategy & Compliance

• Support the implementation and adherence to corporate governance frameworks, policies, and procedures.
• Ensure Board and Committee activities comply with applicable laws, bylaws, and governance charters.
• Promote principles of integrity, transparency, accountability, and confidentiality.
• Contribute to continuous improvement of governance practices aligned with industry standards.

2. Administrative & Organizational Support

• Maintain an up-to-date registry of Board and Committee members, including roles and tenure.
• Manage governance documentation (policies, charters, corporate records) with proper version control.
• Coordinate Board and Committee calendars, agendas, and documentation.
• Ensure accurate and timely filing of statutory and corporate documents.

3. Meeting Management & Documentation

• Organize and coordinate Board and Committee meetings.
• Prepare and distribute agendas and board packs in a timely manner.
• Draft, review, and finalize meeting minutes, ensuring accurate recording of decisions and action items.
• Track follow-ups and ensure timely closure of action points.

4. Advisory Support

• Assist in advising Board members and Committees on governance, legal, and regulatory matters.
• Monitor regulatory and industry developments and provide updates.
• Support Board member onboarding, succession planning, and development initiatives.
• Act as a key point of contact for Board-related governance matters.

5. Committee Secretariat Support

• Provide end-to-end secretarial support to assigned Board Committees.
• Ensure compliance with regulatory mandates and governance requirements.
• Support sub-committees in policy development, regulatory alignment, and documentation.

6. Legal Documentation & Corporate Records

• Support the preparation, review, and management of legal corporate documents such as Powers of Attorney, Memorandums, and Articles of Association.
• Coordinate notarization and legalization processes with relevant authorities.
• Maintain secure and centralized records of corporate documents.
• Develop standardized templates and processes for governance documentation.

7. Additional Responsibilities

• Perform other duties as assigned by the line manager in line with the role.

Qualifications & Experience

Education:

• Bachelor’s degree in Business Administration, Law, or a related field
• Professional certification in Corporate Governance or Board Secretarial practices is preferred

Experience:

• 7–10 years of experience in corporate governance, board secretariat, or a similar role
• Experience in regulated or complex organizational environments is an advantage

Skills & Competencies

Technical Skills:

• Strong understanding of corporate governance and regulatory compliance
• Knowledge of commercial and corporate laws
• Proficiency in board management tools (e.g., Diligent, Board portals)
• Excellent drafting, reporting, and documentation skills
• Strong organizational and time management abilities

Behavioral Competencies:

• Strong communication and interpersonal skills
• High level of professionalism and confidentiality
• Ability to influence and engage stakeholders
• Adaptability and problem-solving mindset