Deputy Chief Procurement Officer

ARIZONA DEPARTMENT OF ADMINISTRATION

Delivering results that matter by providing best in class support services.

State Procurement Office (SPO) assigned to Department of Corrections, Rehabilitation, and Reentry (DOCRR)

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

Main Office Location: 701 E Jefferson St Phoenix, AZ 85034

Salary: Up to $112,000.00

Grade: 26

Open Until Business Needs Are Met

The Arizona Department of Administration (ADOA), State Procurement Office (SPO), is seeking a skilled and experienced Deputy Chief Procurement Officer to support the Arizona Department of Corrections, Rehabilitation, and Reentry (ADCRR).

In this role, you'll work closely with the Chief Procurement Officer (CPO) to manage and lead ADCRR’s strategic procurement initiatives. You will be responsible for the daily operations of the procurement team, providing direct guidance to staff, and ensuring all procurement activities align with the policies and procedures set by the State Procurement Office.

A key part of your responsibilities will be to assist the CPO with protest and claim decisions, monitor department solicitations to ensure deadlines are met, and provide internal stakeholders with the support they need to succeed. Additionally, you will play a critical role in strategic planning and helping the CPO with high-visibility projects identified by ADOA, ADCRR, or the Governor's Office. This is an excellent opportunity for a dynamic procurement professional to lead a dedicated team and make a significant impact on state-wide initiatives.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Manage Daily Operations of the Procurement team - providing direct feedback to procurement staff as problems arise, ensuring project deadlines are being met, ensuring procurement policies and procedures are being followed, and ensuring internal stakeholders have the necessary support needed to serve their customers
• Help manage and oversee procurement initiatives to ensure compliance to the Arizona Procurement Code
• Assist with developing, reviewing, overseeing procurement policies and procedures, and providing recommendations and guidance on procurement actions
• Assist the CPO carry out strategic planning and procurement initiatives, making decisions on protests and claims and supporting high visibility projected identified by ADOA, DOC, or the Governor's office
• Serve as Lead Procurement Officer and act on behalf of the CPO in their absence. The Deputy CPO will be in charge of overseeing day-to-day procurement operations, responsible for mentoring and guiding procurement staff, and will act as lead on multiple procurement initiatives

Knowledge of:

• Federal and State laws and statutes governing contractual agreements
• Procurement practices, processes, and procedures
• Tools and methods of effective negotiation techniques
• Methods of conducting research
• Continuous improvement in streamlining work processes
• Federal and State funding regulations
• Principles and practices of work leadership management

Skills in:

• Written and oral communication
• Customer service
• Reading and interpreting contracts, policies, procedures, and standard work
• Using complex mathematical equations and applying statistical processes to analyze and summarize a variety of data/sources
• Developing effective monitoring and reporting tools
• Facilitation
• Technical writing
• Interpreting and analyzing financial and supply market data
• Forecasting
• Auditing
• Strategic planning and implementation

Ability to:

• Learn and apply the Arizona Procurement Code
• Develop and maintain customer and supplier relationships
• Maintain confidentiality in purchasing and procurement details
• Translate and interpret contracting requirements including, but not limited to, governing requirements of procurements, contract goods and services specifications, contract utilization and limitations, and details of procurement
• Exercise good judgment and possess strong decision-making skills for areas of responsibility
• Solve complex problems
• Interpret and translate contract requirements and purchasing requirements
• Understand any Department procurement exemptions and the limitations of those exemptions where Procurement Code should apply
• Interpret and analyze program and financial data

• BS/BA in Supply Chain, Business Management, Finance, or similar field
• Previous State or other public procurement experience
• Previous experience with a social services related organization

• Background and reference check, including a criminal records verification
• AZ Drivers Licenses

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

• Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer