Deputy Clerk Trainee

Description

The Superior Court in Pinal County values your experience. We review every candidate for a salary offer that is both equitable and applicable to the position range. The salary in this posting represents our starting minimum to midpoint of range. Based upon your direct experience and background, a salary offer will likely be presented to you within this range.

Pinal County and the Superior Court offer amazing benefits. Who knew there was a workplace that wants to see your wellbeing by providing you with a Sabbatical starting at 5 years of service? Plus paid vacation, sick, and holidays? And benefit plans that include things like hospital coverage, pharmacy, medical, vision, dental... and more! We strive to work hard and reward hard work with our perks and balance. Benefits | Pinal County, AZ

TYPICAL CLASSIFICATION ESSENTIAL DUTIES

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES

• Answers routine incoming phone calls and emails from public, attorneys, and court staff.
• Responds to routine questions from court personnel, attorneys, judges, and the public.
• Sorts, counts, and stamps incoming court documents. Recognizes the chronological order of documents and significance of various file stamps and indicators placed on files and/or documents.
• Operates an electronic tracking program to aid in the location of physical files.
• Retrieves and delivers court documents and files to various locations within the Superior Courthouse.
• Files court documents and files in assigned storage areas within the Superior Courthouse.
• Retrieves, and prepares files for court upon request when needed.
• Maintains accurate and complete digital and physical files.
• Maintains and distributes court judicial calendars.
• Collects data to maintain multiple logs and monthly/quarterly reports for the department.
• Retrieves documents from the electronic case management system and microfilm.
• Prepares correspondence and court notifications for mailing.
• Receives and distributes incoming mail for the Clerk of the Court.
• Accepts, marks, and maintains exhibits according to established procedures.
• Prepares, processes, and certifies copies of court documents and files.
• Performs data entry and the imaging of legal documents and files.
• Enters and maintains data in automated case management system and maintain lists.
• Assists in the receipt processing, in qualification, sorting, and filing of 60,000 questionnaires.
• Processes, scans and performs data entry of juror questionnaire information into electronic case management system.
• Assists with utilization of jury kiosks during juror check in.
• Attends all Superior Court sessions ensuring there is a memorialization of the court proceeding.
• Attends hearings where materials (testimony, photographs, and/or videos) involving a sensitive subject matter may be discussed or displayed.
• Maintains knowledge of Judge assignments, hearing dates and court calendar times for reference during hearings.
• Records court proceedings in a note-taking manner to complete required minute entry once the hearing is over.
• Works collectively with judicial staff and adjoining court partners to communicate vital case information during court proceedings and throughout the day.
• Enters data points during protective order hearings into the electronic case management system.
• Process interfaces with statewide AZPOINT system which is critical in generating protective order forms and providing real time access to law enforcement.
• Communicates in person, via email, or phone the various components regarding juror qualifications, reasons for excusal/deferments and general juror information.
• Performs work in a specified area within the Superior Court Clerk's Office.
• Adheres to teamwork to help enrich lives beyond expectation.
• Maintains absolute confidentiality of work-related issues, customer records, and restricted County information.
• Performs other related duties as required.

MINIMUM REQUIREMENTS TO PERFORM WORK

MINIMUM REQUIREMENTS TO PERFORM WORK

• High school diploma or GED equivalent

• One year clerical or computer work experience.
• Arizona residents must have a valid Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge, Skills and Abilities

• Knowledge of Business English, spelling, and arithmetic.
• Knowledge of clerical and office practices and procedures.
• Skill in using data processing systems and other office equipment and machines.
• Ability to follow written and verbal instructions.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.