Deputy Court Clerk

SPECIAL REQUIREMENTS

• Valid driver’s license.
• High school diploma or equivalent required.
• Additional on-the-job and cross-training provided.
• Prior municipal or legal office experience preferred.
Strong computer skills are required.

TOOLS AND EQUIPMENT USED

Computer, iPad, scanner, copier, fax, multi-line telephone, court management software, email software, PDF programs, and other office equipment.

WORK ENVIRONMENT

The Deputy Court Clerk works regular hours year-round with occasional overtime and night work. There is no shift work for this position. The person in this position is not on call. 100% of the work is performed entirely indoors in a high-volume, high-stress courtroom and office environment. The position has accountability for monetary issues related to the work for which this position is responsible. There is no exposure to chemicals and/or hazardous materials. The stress level associated with this position is very high.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift or move items up to a weight of 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Physical work involved with this position includes, but is not limited to, bending and sitting for extended periods of time.

SELECTION GUIDELINES

Formal application, rating of education and experience; Oral interview and background investigation; and job-related tests may be required.

The duties listed above are intended to be used only as an illustration of various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job may change.

Purpose of Position

Provide administrative assistance to the Municipal Court Clerk

Duties and Responsibilities

Supervision Received

The immediate supervisor for this position is the Municipal Court Clerk.

Supervision Exercised

May supervise Part-time Deputy Court Clerk or Intern as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• City ordinances and applicable state laws.
• Mississippi statutes relevant to municipal courts and court procedures.
• Proper grammar, spelling, and professional written communication.
• Basic OSHA standards related to safe office practices.
• Federal and state rules governing municipal courts and public records.
• Mathematics sufficient for daily accounting work (addition, subtraction, multiplication, division).
• General functions and operations of municipal government.
• Modern office software, including:
• • Microsoft Word (required)
  • Microsoft Outlook (required)
  • Adobe Acrobat (PDF) (required)
  • Email communication (required)
    

Skills and Abilities:

Technology & Communication Skills

• Proficient in using computers, scanners, fax machines, copiers, and other office equipment.
• Must be able to draft clear, professional emails with proper grammar and formatting.
• Must demonstrate strong Outlook proficiency, including sending email, attaching documents, creating and organizing contacts, and managing calendar items.
• Must be able to type at least 40 words per minute with accuracy.
• Ability to learn new software programs quickly, including court management systems, e-citation imports, and document management systems.
Conduct legal research in the Mississippi Code when needed.

Clerical & Organizational Abilities

• File correspondence and documents accurately and error-free.
• Must demonstrate strong attention to detail with minimal errors in data entry and document handling.
• Organize and prioritize daily workflow in a fast-paced environment.
• Handle multiple tasks simultaneously while managing frequent interruptions.
Work independently with minimal supervision when required.

Professional & Interpersonal Skills

• Communicate effectively and professionally with residents, attorneys, officers, judges, and coworkers.
• Maintain confidentiality at all times.
• Make decisions within time restraints and follow departmental and City procedures.
• Maintain composure and professionalism in stressful or heated situations.
• Work effectively as part of a team and contribute to a positive work culture.