Deputy Court Clerk

Description

The Deputy Court Clerk is responsible for providing clerical work that involves responsibility for money, accuracy in data entry, filing, scheduling trial dates, maintaining records, preparing orders and arraignment reports, and for handling extensive public contact in a pleasant manner.

Safety/Security Sensitive Designation: This position is classified as safety/security sensitive under the Arkansas Medical Marijuana Amendment and is therefore subject to random drug and alcohol testing.

Job Duties

• Provide good customer service to both internal and external customers; maintain positive and effective working relationships with other City employees (especially members of their own team), and have regular and reliable attendance that is non-disruptive.
• Operate Virtual Justice computer program for all court data entry and retrieval of court dockets, forms and reports.
• Maintain all court records in an accurate manner.
• Pre-arraignment Settlement – Process all tickets settled by the prosecutor’s office before assigned court date.
• Process all payments received for payment of fines, costs and restitution and ensure money is applied to correct account/case; must be able to count, make change, and be responsible for large sums of money; balance at the end of day and prepare bank deposits accurately.
• Clerical – Maintain all vital information for future reference in accordance with state law; type various forms and other miscellaneous orders, including stamping paperwork after case is settled by prosecutor; maintain files of cases, warrants and time pays in the correct filing system; perform general office tasks such as copying, faxing, etc.
• Operate computer to prepare correspondence, reports, etc. utilizing applicable software with minimal direction, often performing several tasks simultaneously.
• Public Information and Services – Answer phone and have in-person contact regarding court operations, questions and complaints, and status of cases in Criminal and Traffic and Civil/Small Claims.
• Small Claims & Civil – Process and enter small claims and civil cases, prepare defendant judgements, motions, orders and enter in computer and present to Judge; enter and process written answers from plaintiffs, defendants, and attorneys; process and return all signed orders, judgements and instructions the Judge may deem necessary in certain cases.
• Schedule trial dates and continuances for City, County, and Small Claims/Civil.
• Prepare docket for arraignments; enter all arraignment dispositions based on the plea and set up time pay contract agreements if necessary.
• Prepare docket for jail video arraignments and coordinate with Benton and Washington County jails; prepare all dispositions related to the plea entered by defendant and ensure appropriate paperwork is sent/received back from the jail.
• Prepare the trial docket for all criminal/traffic cases and check trial dockets prior to trial to be sure all paperwork is contained in the file; Enter all dispositions and set up time pay contract agreements if necessary.
• Issue warrants on persons who fail to appear at arraignment or trial or who fail to pay their time payments; issue warrants on affidavits filed by prosecutor.
• Prepare trial notices.
• Apply cash bonds to defendant cases after the case is disposed of.
• Compile statistical data based on requests.
• Process Petitions and Orders to Seal filed by defendants and attorneys; ensure proper paperwork is sent to the reporting and arresting agencies.
• Follow appropriate steps to complete paperwork after court sessions.
• Respond to requests from attorneys, law enforcement agencies and other City, County, State and Federal agencies with accurate information in a timely manner; reply to requests for information including FOIA; certify court documents upon request.
• Attend training and/or education courses.
• Process all mail and filings as they arrive from attorneys that are filed in the Springdale District Court.
• Perform other duties as required or assigned.

Minimum Qualifications

• High school diploma or GED plus specialized training and/or additional college courses and 7-11 months of related experience and/or training; or equivalent combination of education and experience.
• Must be able to obtain and maintain Arkansas District Court Clerk’s Association Certification (ADCCA).
• Be able to obtain ACIC Level I certification.
• Must be proficient in the use of a personal computer, Microsoft Office Suite and standard office equipment.
• Ability to utilize both internal and external resources to obtain information and data necessary to carry out routine assignments and special projects.
• Must have ability to establish and maintain effective working relationships with management and staff.
• Must be able to effectively communicate information and respond to questions with customers, clients, general public and other employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.

Supplemental Information

Must successfully pass criminal background check, including but not limited to convictions, guilty pleas, or no contest pleas to violent offenses, theft offenses, and offenses against children.

Must be able to pass FBI criminal background fingerprint check and have the ability to comply with state and federal requirements for criminal justice information security standards and obtain necessary certifications.