Deputy Director Safety & Risk Management Risk Management - Human Resources Division

Description

Under general supervision, oversees the staff and day-to-day operations of Safety & Risk Management for the County. Plans, develops, coordinates, and implements employee & public safety, including policies and procedures for all facilities and operations under the jurisdiction of Hamilton County to ensure compliance with occupational safety and health rules and regulations, such as OSHA & TOSHA (Tennessee OSHA).

ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, physical requirements, knowledge, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.

This is a Fair Labor Standards Act defined Exempt Position - Exempt positions are excluded from minimum wage, overtime regulations, and other rights and protections afforded nonexempt workers. The employee in this position is paid a salary rather than an hourly wage for this position. FLSA does not limit the amount of work time an employer may require or expect from any exempt employee, on any schedule. Hamilton County Government expects an employee in this position to complete the work assigned regardless the number of hours involved in completing the tasks assigned.

Tasks

Safety:

Serves as the primary contact for safety. Develops, coordinates, and implements, policies, procedures and programs designed to provide a safe and healthy workplace, to prevent property losses, work-related illnesses and injuries, and to provide for the safety and health of the employees and public who access Hamilton County properties. Directly responsible for the organization, development, and operation of effective safety and occupational health committees within County government.

Coordinates, conducts, and promotes general safety and occupational health programs and training throughout the County; investigates reports of unsafe or unhealthy conditions; conducts inspections and surveys within the workplace, including facilities and buildings, to ensure compliance with safety and occupational health rules and regulations, especially Tennessee OSHA rules and regulations. Serves as the point of contact for the County with state and federal regulatory compliance and reporting agencies. Ensures compliance with accident reporting and regulatory posting requirements. Coordinates and disseminates information among departmental safety committees, County departments, and external agencies and/or parties.

Conducts quarterly safety leadership meetings and additional departmental safety meetings as required.

Acts as lead and provides assistance/guidance to departmental safety specialists.

Monitors new safety laws and updates County safety policies.

Develops reports to analyze safety trends and record safety training; provides a variety of reports and summaries to management and County wide safety staff to evaluate safety program results.

Conducts County wide job safety analyses and field audits of workplace environments to identify and analyze potential risks; provides guidance for corrective action.

ADA:

Oversees the County’s ADA Transition Plan in partnership with the appropriate assigned Risk Management team member and solicits annual funding through the budget process for identified projects.

Serves as the back-up coordinator for the Americans with Disabilities Act (ADA) for Hamilton County programs, services, and activities, including implementation, monitoring, and compliance with ADA regulations, state legislation, and local accessibility ordinances.

Risk:

Provides daily supervision for the Risk Management staff including setting priorities and reviewing staff work for accuracy, completeness, and detail; assesses performance and completes performance reviews; sets schedules and provides administrative approvals for leave requests and time sheets; provides professional guidance to staff, ensuring staff are trained; ensures employees follow policies and procedures; maintains a healthy and safe working environment; makes hiring, termination, and disciplinary action recommendations to the Director and Administrator of Human Resources.

Manages and provides technical assistance with risk management procedures, policy development, safety and loss control, risk funding and liability mitigation, analysis of losses and claims, on-the-job injury (OJI) program, insurance requirements for both self-insurance and commercial coverage, third party claims administration, and the development and creation of reports. Provides input to other County departments related to indemnification and insurance language in contracts, agreements, and bids.

May manage and assist with maintenance of the Risk Management Claim Information System.

Recommends, reviews, and approves certificates of insurance (COI) for County contracts; coordinates the development and implementation of risk management policies, procedures and programs;

Serves as a technical information source for County management and staff; researches risk-related issues; performs special projects as requested; provides oversight of insurance and safety inspections;

Communicates and collaborates with internal departments, external consultants, vendors, external agencies, regulatory officials, the general public and/or other interested parties to coordinate work activities, exchange information and resolve problems. Represents the County at a variety of internal and external meetings, public events, training sessions or committees and/or other related events in order to receive and/or convey information.

Provides oversight for the Safety Program ensuring the County-wide safety plan and departmental safety plans, procedures, and standards are consistently followed and are in compliance with Tennessee OSHA mandates. May develop, coordinate, and/or conduct risk, health, compliance, or safety training classes. Makes recommendations to eliminate, control or minimize risks.

Monitors and enforces the County’s compliance with state and federal laws to include the Tennessee Occupational Safety and Health Act (TOSHA) and Department of Transportation (DOT).Acts as the County’s representative to Tennessee OSHA.

Performs other duties as assigned.

Knowledge, Skills, Abilities, and Other Characteristics

Knowledge of Tennessee Occupational Safety and Health Regulations (TOSHA), federal Occupational Safety and Health Regulations (OSHA) and National Institute for Occupational Safety and Health (NIOSH) publications.
Knowledge of American National Standards Institute (ANSI) standards and Environmental Protection Agency (EPA) law and regulations.
Knowledge of American Conference of Government Industrial Hygienist (ACGIH) publications and recommended practices.
Knowledge of National Fire Protection Association (NFPA) codes, standards, recommended practices and guidelines.
Knowledge & understanding of the Americans with Disabilities Act, especially Title II, and other laws addressing the rights of people with disabilities.
Knowledge of A.M. Best Insurance Rating Guide and prevailing insurance practices and policies.
Knowledge of contractual relationships and negotiations with third parties.
Knowledge of Hamilton County policies and procedures.
Knowledge of Public Risk and Insurance Management Association guidelines.
Knowledge of applicable statutory and case law affecting employment-related and liability issues relative to settlement decisions.
Skill in reading, interpreting, understanding and applying Tennessee Occupational Safety and Health Regulations, related policies and procedures, applicable Federal rules and regulations, Hamilton County Policies and Procedures.
Skill in the application of risk management, safety, and liability and group insurance principles and standards.
Skill in establishing programs and procedures and maintaining cooperative working relationships with department staff, other County departments and external agencies and parties.
Skill in effectively communicating orally and in the development of written documents and reports
Skill in identifying, establishing and implementing operational standards, policies, and procedures for the County.
Skill in planning, organizing, developing and leading risk management staff to the achievement of goals and priorities.
Skill in insurance matters and self-insured funding mechanisms, risk liability funding and on-the-job-injury funding.
Skill in project management.
Skill using in Microsoft Office products including PowerPoint, Word, Excel and Outlook
Skill in the communication, application and analysis of safety and loss prevention principles, statistics and standards.
Skill in identifying, establishing and implementing safety and ADA standards, policies, and procedures for the County.
Skill in promoting and developing safety and ADA awareness to the achievement of goals, priorities and compliance with applicable rules and regulations

Minimum Qualifications

A Bachelor’s Degree in Risk Management, Occupational Safety, Environmental Health, or a closely related field from an accredited institution and five (5) years of direct work experience in risk management, emergency management, occupational safety, environmental health, or a related field. Must have at least three (3) years in a supervisory role in risk management, emergency management, occupational safety, environmental health, or a related field. A valid driver’s license is required.

OR

An Associate’s Degree in Risk Management, Occupational Safety, Environmental Health, or a closely related field from an accredited institution and seven (7) years of direct work experience in risk management, emergency management, occupational safety, environmental health, or a related field. Must have at least three (3) years in a supervisory role in risk management, emergency management, occupational safety, environmental health, or a related field. A valid driver’s license is required.

OR

The equivalent of a high school diploma and nine (9) years of direct work experience in risk management, emergency management, occupational safety, environmental health, or a related field. Must have at least three (3) years in a supervisory role in risk management, emergency management, occupational safety, environmental health, or a related field. A valid driver’s license is required.

ADDITIONAL REQUIREMENTS:

Prior to operating a County-owned vehicle, all employees are required to complete the HC Defensive Driving course and/or or an Emergency Vehicle Operations Course (EVOC) provided at the department level.

PREFERRED QUALIFICATIONS:

CSP (Certified Safety Professional) or ARM (Associate Risk Management) Designation preferred but not required.

Work experience with Hamilton County is preferred but not required.

A Bachelor’s Degree in Occupational Safety & Health is preferred but not required.

PHYSICAL REQUIREMENTS:

Work requires limited physical effort primarily involving intermittent sitting, standing, driving, and walking. This position requires good vision and hearing and occasional climbing ladders and lifting and carrying of up to fifty (50) pounds.

ADDITIONAL INFORMATION:

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

All positions within Hamilton County Government are considered work in-person and require regular and punctual attendance.

All positions within Hamilton County Government may require work on Holidays or weekends. Additionally, irregular hours and shift work may be required, including possible extension of shift hours, at times with short notice.

AN EQUAL OPPORTUNITY EMPLOYER
Hamilton County does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services. A copy of Hamilton County's Equal Employment Opportunity Plan (EEOP) & Utilization Report is available on the County’s Equal Employment Opportunity (EEO) Office home page.
https://www.hamiltontn.gov/Department_EqualEmploymentOpportunityOffice.aspx

Working for Hamilton County Government provides many great benefits – take a look at a few of those highlighted below…

On-Site Employee Health Clinic

• No copay to utilize clinic services.
• Clinic services include routine office visits, sick visits, labs, flu shots, and more
• TextCare - Access to care 24/7 via TextCare, which is direct, unlimited access to medical care 24/7 through text message.

• Telehealth - Two-way, real-time interactive communication between the patient and a practitioner through telecommunications, which may include audiovisual options.
• One to One Provider Network – Availability to utilize a network of providers that provide a high level of care at a lower copay/cost.
• Health Management Programs – Offered to help employees and their family members in managing the following health conditions: Asthma, Diabetes, Hypertension (High Blood Pressure), and Hyperlipidemia (High Cholesterol)
• Nutritional guidance – Nutritional education provided to assist in making the appropriate food /health choices.

On-Site Employee Pharmacy

• Low-cost prescriptions available to those covered under the County health plan.
• Over the counter items offered at cost.
• RxLocal App – Mobile app provides a convenient way to stay connected and manage your health. Through the app you can request refills and ask questions.
• On-site Pharmacist available to answer questions and provide information.

Hamilton County Government offers competitive insurance coverage to fulltime employees.

Medical coverage is offered through Cigna to fulltime employees. The County pays a generous portion of the medical premium. Two options are available to choose from: LCP (Local Cost Plus) and OAP (Open Access Plus).

• The LCP has a smaller network that includes most providers and hospitals, with the exception of Parkridge facilities/providers.
• The OAP is a national network of facilities/providers that includes most providers/hospitals, including Parkridge.

Dental coverage is a voluntary benefit available to fulltime employees. Three coverage options are offered: Cigna High Plan, Cigna Low Plan, and Sun Life DHMO.

• The Cigna High Dental Plan covers orthodontia for children up to age 18. A national network of dental providers is available to choose from and this plan offers out of network coverage.
• The Cigna Low Dental Plan does not cover orthodontia. A national network of dental providers is available to choose from and this plan offers out of network coverage.
• The Sun Life DHMO plan is a prepaid dental plan that offers benefits through a network of plan dentists. A dental provider must be selected when enrolling and services must be provided by that provider for benefits to apply.

Life Insurance/Accidental Death and Dismemberment is provided through Symetra. The County provides $30,000 of Basic Life/Accidental Death and Dismemberment coverage at no cost to fulltime employees.

Additional voluntary benefits fulltime employees have access to enroll in are as follows:

-Individual Short-Term Disability (STD) -Voluntary Long-Term Disability (LTD)

-Flexible Spending Account–Health Care -Flexible Spending Account–Dept. Care

-Flexible Spending Account–Transportation -Accident Insurance

-Critical Illness Insurance -Hospital Indemnity Insurance

Hamilton County Government Retirement for Fulltime Employees:

Pension – Legacy Plan (hired prior to 10/1/2015), in which the employer contributes 14.70%.

Pension – Hybrid Plan (hired on or after 10/1/2015), in which the employee contributes 5% and the employer contributes 4%.

401K – Employer contributes 5% and the employee can contribute the amount of their choice.

457b – Employees have the option to contribute to this plan if they choose.

Pre-Retirement Seminar:

Hamilton County Human Resources provides a pre-retirement seminar to those considering retirement, two times per year (1st and 3rd quarter of each year). Seminar topics covered may include:

• Health insurance assistance, Medicare info and counseling.
• Internal steps to take when an employee is ready to retire.
• Estate Planning
• Personal Financial Planning
• TCRS (Tennessee Consolidated Revenue Service) – Ham. County Pension
• Deferred Compensation/457 Plan – Nationwide
• Social Security Benefits

Parental Leave:

Hamilton County provides eight (8) weeks of paid maternity leave and two (2) weeks of paid paternity leave following the birth of a child or placement of a child with an employee in connection with adoption (age 13 or younger) or foster care.

Paid Time Off:

Hamilton County Government provides generous paid time off (PTO) to fulltime employees from the start of employment.

• Years 1 – 5: an employee will accrue 5.85 hours of leave, per pay period.
• Years 5 – 10: an employee will accrue 6.77 hours of leave, per pay period.
• Years 11–15: an employee will accrue 8.31hours of leave, per pay period.
• Year 15 and each year thereafter, an employee will accrue 8.93 hours of leave, per pay period.

At each anniversary, an employee can roll over up to 80 hours of unused PTO into their leave bank. (Up to 800 hours for employees hired on or after 1/1/2013).

Paid Holidays:

Hamilton County Government provides thirteen (13) paid holidays to fulltime employees.

New Year’s Day Independence Day

M.L. King’s Birthday Labor Day

President’s Day Veteran’s Day

Good Friday Thanksgiving (2 days)

Memorial Day Christmas (2 days)

Juneteenth

Wellness Facility:

Hamilton County Government provides a 24/7 fitness center, free of charge, to County employees and family members (age 14+) covered under the County's health plan. The fitness center offers cardio and strength-training equipment, along with group exercise classes throughout the year. (which may include Zumba, spin, yoga, etc.)