Deputy General Manager

Job Details

Print Job Details Download as PDF

Key Relationships

• Internal: Direct team, Executive Committee, Management team, Procurement
• External: Contractors, Suppliers, Developers, Government departments
  
  

Authorities

• Represent HAI to comply with Government’s requirement such as survey department, municipality, Qatar civil Defense, Kahrama and other Authorities.
• Review and approve petty cash expenditure.
• Review and approve all accounts payable invoices and ensure payment in accordance with terms.
• Act as “ambassador” for HAI within wider Qatar community.
• Act as Consultant’s Representative on project works when necessary.
  
  

Accountabilities

• Provide effective leadership to accomplish project on time and deliver the project to the client with the full satisfaction.
• Completion of project following approved quality plan compliance with QCS 2014 & ISO 9001
• Completion of project with cost effective manner and provided budget.
• Timely submission of invoices to the client as well as sub-contractor invoice and prepare cash flow plan and follow up in regular basis.
• Communication for the Variation orders and its approval on time with the related departments and the contractors.
• Upgrade and develop subordinate’s skills following international construction procedure.
• Timely clearance of payments and retain sufficient money as retention to recover cost for future complications
• Control Filing System execution as per ISO 9001 and perfectly match with main office
• Ensure safety regulation and instruction perfectly followed
• Ensure works are executing with QA/QC standards and compliance with ISO 9001
• Smooth operation of sites without any delays and major problems
• Pay attention to environmental and sustainable issues and where possible incorporate energy saving technologies into design specification.
• Ensure due diligence is observed for every project / task and activity.
  
  

Duties and Responsibilities

• Create and implement an annual overall strategic development plan of HAI business.
• Create an annual forecast plan of HAI’s financial growth projection
• Take primary responsibility for development of budgets throughout the business and ensure that they are met and on time.
• Develop processes and policies for accurate and timely completion of financial reports to owners and Directors.
• Develop the manpower planning and associated policies and procedures.
• Oversee and develop a procedural manual for all administrative tasks.
• Ensure internal policy is in-line with Group policy and reviewed annually.
• Handle core procurement and other sundry supplies as required.
• Proactively develop service levels across the business to exceed client expectations, advising clients of management set-up.
• Monitor, measure and report on organizational development plans and achievements within agreed formats and timescale.
• Prepare and submit quarterly report on general business progress and developments to the Executive management at Head Office.
• Proactively anticipate areas of conflict within the business. Take appropriate action to address any areas identified and how they can be avoided.
• In-conjunction with Marketing department work on production and submission of print advertisement.
• In conjunction with IT department work to improve, develop and update business website.
• Ensure detailed snagging work is carried out prior to taking over any properties and new developments.
• In conjunction with the Executive management and Human Resources prepare and update all job descriptions as necessary.
• Ensure that all Head Office Human Resources policies and procedures are being adhered to and practiced at the workplace.
• Conduct biannual staff appraisals and performance reviews and report feedback to Human Resources at Head Office.
• Implement Group HR Disciplinary Policy and Procedure where appropriate.
• Conduct regular team meetings with the aim of discussing problems, agreeing solutions and exchanging information.
• Provide the client with sound clear advice at the outset of the project about: the design/development potential; approximate building costs; the need for various statutory consents; project programming and likely time scales; the need to engage the services of other professional consultants and specialists.
• Develop and produce design schemes to be viable in terms of built ability and local authority guidelines, planning structures and building legislation.
• Develop the design to detail and produce all necessary detailed construction drawings, diagrams specifications and schedules etc. to enable the building contractor to carry out the works to a satisfactory standard.
• Attend regular meeting with clients, contractors and other specialists
• Manage effective feedback mechanisms for all clients.
• Oversee the building contract and monitor the work in terms of quality, progress and costs as closely as is reasonably possible.
• Act as Consultant’s Representative on project works when necessary.
• Manage activities / progress of projects at HAI ensuring smooth operation at the sites
• Analyze workload and distribute / delegate among the staff.
• Attend meetings with the Ministries / Government Authorities and follow through.
• Ensure risk assessment and risk mitigation plans are drawn up and adhered to.
• Any other duties / responsibilities as assigned time to time based on business requirements.
  
  

Skills

• Strong leadership qualities, self-driven, initiative, and proactive nature
• Motivational and positive attitude and professional approach at all times.
• Strong planning, organizational, analytical and decision-making skills.
• Strong visual awareness and an eye for details
• Open and approachable management style.
• Ability to inspire and lead others to achieve challenging results.
• Ability to work as an individual and as a team player.
• Confident, articulate and clear oral and written communication skills
• Confidentiality, tact and discretion when dealing with people.
• Excellent administration and drawing skills
• Ability to work well under pressure and with tight deadlines
  
  

Specialized Training/ Knowledge Required

• Expertise in 3D Max and Photoshop.
• Knowledge of work in related software.
• Knowledge of Project Documents/Drawing Coordination (Specifications, Bill of Quantities & other Technical data – MEP & Structural).
  
  

Language:

• English
• Arabic will be an advantage
  
  

Experience

• Bachelor`s degree in Architecture, Civil Interior Design or relevant related discipline
• Architectural MMUP Grade “A” Certificate
• Master`s degree is an advantage
  
  

Experience

• Minimum 15 years’ experience in Design industry (with a proven track record in the architectural design, drafting, detailing, coordination and monitoring)
• A minimum of 7 years’ experience in a managerial level position
• Strong background in Architecture / Interior Design with Design Project Management and Business Development exposure
  
  

Apply Now