Deputy HR Manager

The following section outlines a more detailed, but not exhaustive, description of the duties pertinent to this post.

Key Responsibilities and Capabilities:

1. Provide support to supervisors and staff to develop the skills and capabilities of staff.

Main Activities :

· Ensure that accurate job descriptions are in place

· Provide advice and assistance with writing job descriptions

· Provide advice and assistance when conducting staff performance evaluations

· Identify training and development opportunities

· Organize staff training sessions, workshops and activities

· Process employee requests for outside training while complying with policies and procedures

· Provide basic counselling to staff who have performance related obstacles

· Provide advice and assistance in developing human resource plans

· Provide staff orientations

· Access funding for training and write proposals

2. Monitor staff performance and attendance activities.

Main Activities:

· Monitor daily attendance.

· Investigate and understand causes for staff absences.

· Recommend solutions to resolve chronic attendance difficulties.

· Provide basic counselling to staff who have performance related obstacles.

· Provide advice and recommendations on disciplinary actions.

· Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.

· Inform affected staff or residents of unexpected absences from work and coordinate actions ensuring the continuity of services.

3. Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.

Main Activities:

· Provide advice and assistance to supervisors on staff recruitment

· Prepare notices and advertisements for vacant staff positions.

· Schedule and organize interviews

· Participate in applicant interviews

· Conduct reference checks on possible candidates

· Prepare, develop and implement procedures and policies on staff recruitment

· Inform unsuccessful applicants

· Conduct exit interviews

4. Provide information and assistance to staff, supervisors and Council on human resource and work related issues.

Main Activities:

· Develop and implement a human resources plan and personnel management policies and procedures

· Promote workplace safety.

· Provide advice and assistance to staff and management on pay and benefits systems

· Research and monitor human resource systems in other organizations within the community.

· Explain and provisions of the personnel policy.

· Explain employment standards and legislation such as workers compensation, labour standards and fair practices.

· Arrange for the repairs of computers and other office equipment and assist with organizing staff to carry out work due periods of equipment shutdowns.

· Attend Council meetings to provide information, when necessary.

5. Perform other related duties as required

· Supervisory skills

· team building skills

· basic counselling skills

· negotiations skills

· stress management skills

· interviewing skills

· time management skills

· Thorough knowledge in government regulations and procedures on employment and commercial matters.

· excellent administrative and organisational skills

· computer skills including the ability to operate spreadsheets and word-processing programs at a highly proficient level

· effective written communications skills including the ability to prepare reports, proposals , policies and procedures

· effective public relations and public speaking skills

· research and program development skills

· Professional telephone manner combined with a high level of spoken and written English & Arabic Language skills.

· A keen eye for detail and a methodical and diligent approach to ensure quality results

· Able to adapt quickly to change

· Enthusiasm

· Professional appearance

· Commit customer first principles i.e. goes the extra mile and follows-up & follows through

· Takes accountability and looks for a solution Respond

· Addresses issues positively

· Is respectful and values staff

· Support the aims and ethos of Doha Academy

· Follow Doha Academy’s policies and procedures

· Set a good example in terms of dress, punctuality and attendance.

· Uphold the school's behaviour code and uniform regulations

· Participate and contribute to staff training

· Attend team and staff meetings

· Positively embrace professional development and research

· Deliver completed work.

· Keep accurate records of all activity

· Be a role model in all your actions and behaviour.

· To undertake professional development and research as agreed.

· To be aware of and comply with policies and procedures relating to Child Protection and safeguarding, Health and Safety, and report all concerns to the Department Head.

· To take part in activities such as Open Evenings, Parents’ Evenings, Sports’ days, etc.

Job Type: Full-time