Deputy Purchase Manager

1. Job Summary

We are seeking a highly analytical and results-driven Deputy Manager for our Purchase

Department. This role is pivotal in managing the end-to-end supply chain, ensuring a seamless

flow of materials by optimizing procurement, quality, delivery, and inventory levels. The ideal

candidate will be an expert negotiator with in-depth knowledge of market trends, proficient in SAP

MM, and skilled in generating actionable MIS reports to minimize costs and prevent stock-outs or

excess inventory.

2. Key Responsibilities

A. Strategic Sourcing & Supplier Management

 Identify, evaluate, and on-board reliable suppliers to ensure a robust and competitive supply base.

 Conduct thorough supplier audits and performance reviews based on Quality, Delivery, and Cost

parameters.

 Develop and maintain strong, long-term relationships with key suppliers while managing

contractual obligations.

B. Quality Assurance

 Ensure all procured materials and components strictly adhere to defined quality specifications and

standards.

 Collaborate with the Quality Assurance department to resolve any material rejection or non-

conformance issues with suppliers.

 Implement and monitor supplier quality improvement plans as necessary.

C. On-Time Delivery

 Plan and execute purchase orders to ensure a continuous supply of materials aligned with the

production schedule.

 Proactively track order status, anticipate delays, and work with suppliers and logistics partners to

mitigate risks.

 Achieve and exceed key performance indicators (KPIs) related to on-time-in-full (OTIF) delivery.

D. Cost Negotiation & Purchase Price Management

 Conduct rigorous cost analysis and benchmarking against current market prices for raw materials

and components.

 Lead price negotiations with suppliers to secure the most favourable terms, ensuring annual cost

savings targets are met.

 Manage other commercial terms and conditions (e.g., Payment Terms, Liquidated Damages,

Warranty) to minimize risk and maximize value.

E. Inventory Control & Management

 Monitor and control inventory levels (Raw Materials, Packing Materials, etc.) to minimize

carrying costs while ensuring no stock-outs.

 Define and implement Min-Max, Re-order Point, and Safety Stock levels for key items in

coordination with planning and production teams.

 Analyse slow-moving, non-moving, and obsolete inventory and develop action plans for their

disposal or utilization.

 Ensure high inventory record accuracy by coordinating with the stores team and through periodic

cycle counts.

F. SAP & Process Compliance

 Must have hands-on experience in the SAP MM (Materials Management) module for all

procurement and inventory management activities.

 Efficiently process Purchase Requisitions (PR), generate Purchase Orders (PO), and manage

goods receipts and invoice verification.

 Ensure all purchasing and inventory control activities comply with company policies, procedures,

and internal controls.

G. MIS, Reporting & Data Management

 Prepare and share Daily and Weekly MIS Reports with the Head of Department, covering critical

metrics like pending POs, stock levels, inventory turnover, delivery schedules, and cost variations.

 Take primary responsibility for preparing, analysing, and maintaining monthly MRM (Material

Review Meeting) data, including inventory health reports.

 Generate ad-hoc reports on spend analysis, supplier performance, inventory aging, and market

intelligence to support management decisions.

3. Qualifications & Experience

 Educational Qualification: Bachelor’s degree in Engineering, Supply Chain Management, or

Business. A Master’s degree or diploma in Materials Management will be a distinct advantage.

 Experience: 8 to 12 years of progressive experience in a procurement or purchasing role,

with demonstrable experience in inventory control, within a manufacturing or engineering

environment.

4. Required Skills & Competencies

 Mandatory Technical Skills:

o Proficiency in SAP MM module is essential.

o Advanced skills in MS Excel (Pivot Tables, VLOOKUP, Charts) for data analysis and reporting.

 Core Competencies:

o Expert Negotiation Skills: Proven ability to negotiate prices and commercial terms effectively.

o Strong Analytical & Problem-Solving Abilities: Data-driven approach to inventory optimization

and decision-making.

o Supplier Relationship Management: Skilled in managing and developing supplier partnerships.

o Knowledge of Inventory Management Principles: Understanding of EOQ, ABC analysis, and

other inventory control techniques.

o Excellent Communication: Strong verbal and written communication skills for internal and

external coordination.

5. Key Performance Indicators (KPIs)

 Inventory Management:

o Inventory Turnover Ratio.

o Reduction in Excess & Obsolete (E&O) Inventory.

o Achievement of Inventory Accuracy Targets (>98%).

o Reduction in Stock-Out incidents.

 Procurement:

o % Cost Savings achieved against target.

o Supplier On-Time Delivery Performance (% OTIF).

o Reduction in Material Rejection Rate (PPM).

 General:

o Accuracy and timeliness of MIS & MRM Reports.

o Adherence to the procurement and inventory budget.

Job Type: Full-time

Pay: ₹900,000.00 - ₹1,000,000.00 per year

Benefits:

• Cell phone reimbursement
• Health insurance

Work Location: In person