Design / Construction Operations Manager

Description

State of Idaho
Idaho Transportation Department

NOTICE: Applications will be accepted through 4:59 PM MST on the posting end date.

STATE OF IDAHO EMPLOYEES: If you are a current or temporary State of Idaho employee you MUST apply through Luma Opportunities. Applying through the State of Idaho’s external career website will cause duplicate profiles and will slow the processing of your application for a new position.

Do you want to make a difference and be part of an award-winning agency, dedicated to enhancing the quality of life in Idaho through transportation? At the Idaho Transportation Department (ITD), every employee is critical to the mission, and we strive to foster an innovative, collaborative workplace where employees can grow and do their best work.

The Idaho Transportation Department (ITD) currently has an opportunity for a Design / Construction Operations Manager (Grants/Contracts Operations Analyst classification) in our Design/Construction section. This position will be reporting to the District 2 office in Lewiston, Idaho.

This person is an integral team member of our Design/Construction section working closely with engineers, project managers, and technicians as well as cross-collaboratively with other sections across the organization to maintain contracts within Federal Highway Administration (FHWA) and State compliance standards. This employee will help coordinate between ITD internal staff, Contractors, Consultants, and Local Entities as it relates to payments, contract compliance, and review and maintenance of construction project records.

Example of Duties

FHWA & State contract compliance assurance

• Certified payroll review
• Subcontract compliance review
• Civil Rights/B2GNOW
• Provide technical assistance and advise project teams of Disadvantaged Business Enterprise (DBE) and Equal Employment Opportunity (EEO) compliance

Maintain construction project records and Correspondence (set-up and maintenance)

Prepare partial and final payment packages to enable Accounting to process payments to Contractors, Consultants, and Local Entities:

• Understanding the contract, the activity and the program requirements and the accounting requirements to get the payment through the system

Financial support for Design/Construction project managers and resident engineers

• Project operating budget
• Reconciliations
• Project financial

Minimum Qualifications

Some knowledge of:

• Grant or contract administration
• Bookkeeping

Experience:

• Interpreting, applying, and explaining laws and regulations
• Interpreting narrative or demographic or statistical reports to ensure compliance with laws, regulations, or requirements
• Collecting, organizing, and evaluating data and writing a narrative report of findings

Desired Qualifications

Experience:

• Auditing financial documents
• Accounts payable & accounts receivable
• Financial reconciliation & reporting
• Federal aid contract compliance
• Construction contract administration; inspection, testing, and/or project records.
• Reviewing, understanding, and applying manuals, policies, and processes
• Strong communication skills

Experience in any of the following software and/or systems:

• AASHTOWare
• Advantage (AMS)
• ProjectWise
• Microsoft SharePoint
• Microsoft Office Suite (E.g. Word, Excel, PowerPoint)
• BlueBeam/Adobe

To learn more about the department, please visit the ITD website. Make a difference in your community and in the lives of the citizens of Idaho! Contact an ITD Recruiter at: careers@itd.idaho.gov or call 208-334-8664. The Idaho Transportation Department does not sponsor work visas.

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information, please visit https://dhr.idaho.gov/information-for-state-employees/.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or emailada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.