Design Department Office Specialist II (Part Time, 17.5 hours/week)

Why Work at BYU

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.”

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work.

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Design Department Office Specialist II (Part Time, 17.5 hours/week)

The Design Department Office Specialist II provides essential administrative and employment support under the direction of the Department Manager. This position supervises the design student hub, resource room, department office, the hiring and scheduling of student workers for these spaces. This individual works with the Department Manager, faculty, and student employees

What you’ll do in this position:

• Manage department equipment inventory and library resources for students, as well as design student workspaces.
• Coordinate with department manager to create and implement department office & design hub policies.
• Maintain Librarika, equipment and book checkout system.
• Manage communications regarding check-out equipment and work with Department Business Manager to process late fees.
• Provide backup administrative support for special projects as assigned.
• Support the planning and execution of department events.
• Participate in the interview and hiring of student office and design hub staff.
• Supervise assigned student employees.
• Train assigned employees, evaluate their work, and provide appropriate feedback and corrective discipline.

What qualifies you for this role:

Required:

• Computer skills, including prior experience using Microsoft Office Suite and Adobe Creative Cloud.
• Strong verbal and written communication skills.
• Excellent organizational skills, attention to detail, and ability to prioritize multiple tasks.
• Ability to handle confidential information with discretion.
• Demonstrated organizational skills necessary to administer tasks and manage office and student spaces. Demonstrated ability to track complex details of multiple projects at various stages of completion

Preferred:

• Previous office management experience.
• Familiarly with design disciplines such as graphic design, illustration, photography, animation, product design, user experience design.
• Familiarly with BYU campus procedures and processes
• Bachelor’s degree in a design related field or 2 years of secretarial work, office management or communications experience

What we offer in return:

This position comes with fantastic benefits , including:

• Employee assistance program, available to the employee and all members of their household
• Access to the library
• Free on-campus parking
• Free UTA pass
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 46

Typical Starting Pay: $16.50 to $21.25 an hour

Required Documents:

All Staff positions require a resume.

Refer to the Job Posting for any additional required documents.

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!