Development Coordinator / Administrative Assistant

Development Coordinator / Administrative Assistant
Epilepsy Foundation of Northeastern New York

About Us
The Epilepsy Foundation is dedicated to improving the lives of people affected by epilepsy through education, advocacy, research, and connection. We are a mission-driven nonprofit organization supporting individuals and families impacted by epilepsy. We offer professional growth, comprehensive benefits package, a great culture, flexibility and a positive work environment.

Our benefits package includes:

• generous employer contribution to health insurance - we pay 100% individual coverage for full-time employees
• 3 weeks vacation the first year
• 12 sick days per year
• 3 personal days per year
• 37.5 hour work week
• 13 holidays per year
• mileage reimbursement at the IRS rate
• employer paid health reimbursement account
• flexible spending account up to $1,000 annually

The Epilepsy Foundation of NENY is an Equal Opportunity Employer.

www.efneny.org

Position Summary
We are seeking a highly organized, detail-oriented administrative professional to join our growing team and support our fundraising events and administrative operations. This is a new position as we continue to grow our organization and events. If you are looking for a role where your work truly matters, this is a great opportunity to gain hands-on experience in event planning, fundraising, and nonprofit operations.

Key Responsibilities

• Support planning and execution of our exciting major fundraising events (Confections in Chocolate Gala for Hope, Walk for Epilepsy, Epilepsy Golf Tournament)
• Coordinate event details including vendors, timelines, check-in, auctions, and raffle
• Manage event registration, guest lists, and on-site support
• Maintain and update donor records in CRM (Raiser’s Edge NXT)
• Track donations, sponsorships, and fundraising progress
• Assist with donor communications including donation request letters, thank you letters, mailings, and email campaigns
• Request, follow-up and secure donations for auctions and raffles
• Provide general administrative support to a collaborative team including scheduling committee meetings, taking minutes at meetings, answering phones, greeting visitors and coordinating mailings for our various programs

Qualifications

• Associate or Bachelor’s degree preferred (or equivalent experience)
• 2–3 years of experience in administration including database management
• Experience with CRM systems (Raiser’s Edge, Salesforce, etc.)
• Organized, detail-oriented, and ability to manage multiple projects and deadlines in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); familiarity with Canva and Google Docs helpful
• Excellent communication skills and ability to manage multiple projects
• Team player with a positive, collaborative attitude
• Event planning or non-profit fundraising experience strongly preferred

Additional Details

• Occasional evenings/weekends required for events
• Valid driver’s license and reliable transportation required

Apply today and be part of something that makes a difference in your community.

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Do you have experience working with non-profit organizations?
• Please describe any experience you have with fundraising and planning special events?
• What most interests you about this position and working for the Epilepsy Foundation?

Education:

• Bachelor's (Preferred)

Ability to Relocate:

• Albany, NY 12205: Relocate before starting work (Preferred)

Work Location: In person