Digital Records Assistant

Job Title: Digital Records Assistant

Department: Digital Transformation / IT
Location: Islamabad (Onsite)
Employment Type: Contract / Project-Based

Position Overview

The Digital Records Assistant will support the digitalization initiative by scanning, organizing, indexing, and maintaining physical records in digital format. The role requires accuracy, confidentiality, and adherence to document management protocols to ensure secure and efficient conversion of physical records into searchable digital archives.

Key Responsibilities

· Scan physical documents using high-speed scanners in accordance with defined SOPs

· Ensure proper sorting, tagging, and indexing of scanned documents

· Verify scanned images for clarity, completeness, and quality standards

· Rename and organize files as per document management guidelines

· Upload and archive documents in the designated Document Management System (DMS)

· Maintain logs of scanned and processed documents

· Handle confidential and sensitive records with strict data privacy compliance

· Coordinate with IT and records departments for workflow efficiency

· Report scanning volumes and progress on a daily/weekly basis

Required Qualifications

· Intermediate / Bachelor’s degree (preferred)

· 1–2 years of experience in data entry, or records management

· Familiarity with document scanners and basic troubleshooting

· Basic knowledge of MS Office (Word, Excel)

· Experience working with document management systems will be an advantage

Required Skills & Competencies

· High attention to detail and accuracy

· Ability to handle bulk documentation efficiently

· Strong organizational skills

· Ability to maintain confidentiality

· Time management and ability to meet daily targets

Preferred Attributes

· Experience in government or large-scale record digitization projects

· Understanding of archival and record retention policies

· Basic knowledge of OCR software

KPIs (Performance Indicators)

· Daily scanning volume achieved

· Error rate in scanned/indexed documents

· Compliance with document handling procedures

· Timely completion of assigned batches

Job Type: Full-time

Work Location: In person