Digital Records Assistant

Job Overview
We are seeking a proactive and detail-oriented Digital Records Assistant to join our dynamic team. In this vital role, you will manage and organize digital records, ensuring seamless access, compliance, and security across our information systems. Your expertise will help uphold our commitment to effective information governance, accurate document management, and archival standards. This position offers an exciting opportunity to contribute to the integrity and efficiency of our data management processes while supporting organizational needs through meticulous recordkeeping and digitization efforts.

Duties

• Manage digital document repositories using document management systems such as iManage and SharePoint, ensuring proper filing, indexing, and retrieval of records.
• Develop and maintain metadata schemas and taxonomy structures to facilitate efficient searchability and categorization of digital assets.
• Oversee archival processing in accordance with archival standards, ensuring proper preservation, classification, and storage of historical records.
• Implement compliance management protocols by monitoring adherence to information governance policies and regulatory requirements.
• Conduct proofreading and quality checks on digital files to ensure accuracy, consistency, and adherence to organizational standards.
• Support digitization initiatives by converting physical documents into secure digital formats while maintaining data integrity.
• Assist in content management system operations, including uploading, updating, and organizing digital content across platforms like SharePoint.
• Maintain detailed records of all document handling activities, including version control and access logs, to support audit readiness.
• Uphold information security protocols by managing access rights and safeguarding sensitive data throughout the record lifecycle.
• Collaborate with teams across departments to streamline filing processes, improve organizational workflows, and enhance overall information management.

Experience

• Proven experience working with document management systems such as iManage or SharePoint in an administrative or records management capacity.
• Strong understanding of metadata creation, taxonomy development, archival processing, and archival standards.
• Demonstrated knowledge of compliance management principles related to records retention and information governance.
• Experience in digitization projects involving physical-to-digital conversion with attention to accuracy and quality assurance.
• Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.
• Familiarity with content management systems (CMS) and archives management tools used for effective information storage and retrieval.
• Prior administrative experience supporting document filing, proofreading, data management, and records organization is highly desirable.
• Knowledge of information security practices related to digital records protection is a plus. Join us as a Digital Records Assistant if you’re passionate about maintaining impeccable data standards while supporting organizational excellence through innovative document solutions!

Job Types: Full-time, Part-time

Pay: From $30.00 per hour

Expected hours: 45 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: Remote