Director

The Director reports to the Board of Trustees and is responsible for planning, organizing and implementing API’s various fundraising activities that support AIC programs: annual membership appeals, annual gala, and grant applications, as well as new initiatives promoting API and the programs of the AIC.

He / She will have strong organizational and communication skills and will
⦁ Meet monthly with the Executive Committee of the Board
⦁ Report regularly on the financial and program status to the Board
⦁ Organize quarterly and annual Board meetings and annual meetings of the Advisory Board as directed by the President
⦁ Assist the Board with its short- and longer-term planning
⦁ Write, design, produce and execute all fundraising projects
In performing these responsibilities, he / she is expected to work an
average of 20 hours/week although the actual number of hours/week will
vary during the year.

Specific Responsibilities are:

Fund Raising:
The Director works closely with the Board’s Development Committee in the following:
1. Implementing twice annual membership appeals
⦁ Creates annual plan / schedule
⦁ Drafts appeal letters, produces letters, and organizes distribution for trustee notes
⦁ Solicits trustees for new donor names
⦁ Acknowledges and thanks donors
2. Organizing and executing an annual fundraising gala
⦁ Creates annual plan / schedule
⦁ Identifies honorees and chairs
⦁ Drafts sponsor solicitation letter and organizes distribution for trustee notes
⦁ Drafts, routes for approval, and produces invitation and all event materials
⦁ Selects and arranges venue, meal, evening program
⦁ Solicits silent auction items
⦁ Drafts and sends thank you notes
3. Soliciting Grants
⦁ Writing and submitting grant applications
⦁ Identifying new grant sources
4. Developing new fundraising initiatives with the board
5.Promoting API and AIC programs:
⦁ Coordinates with AIC director on current and planned programs
⦁ Drafts newsletters and flyers
⦁ Keeps website current

Administration:
Reviews office operations on an on-going basis to ensure that all phases of the office operate smoothly and efficiently
⦁ Ensures that computer hardware is kept up-to-date and that software is periodically reviewed, especially CRM membership database software
Ensures that computer hardware is kept up-to-date and that software is periodically reviewed, especially CRM membership database software
⦁ Collects and files mail. Deposits checks and records all donations from mail, website, efts into CRM software to generate acknowledgements. Inputs financial data and reconciles accounts in bookkeeping software on a regular basis and as requested by Board
⦁ Maintains digital files accessible by Board members

Software Skills:
The Director should be proficient in multiple software programs and able to learn new ones independently.
⦁ Expert in Microsoft 365 (particularly Mail Merge and Excel Reporting), Intuit Quickbooks, File Sharing software
⦁ Proficient in CRM software
⦁ Proficient in website design and maintenance using a builder
⦁ Working knowledge of simple graphic design programs
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Salary: starting at $19,000 per year +, depending on experience.
Please apply by sending cover letter and resume to info@adkinstitute.org

Pay: $19,000.00 - $20,000.00 per year

Work Location: Remote