Director of Facilities

Job Title: Director of Facilities Department: Admin

Reports to: Chief Financial Officer Effective Date: September 2025

Schedule: 40 hours per week, Monday through Friday Remote: NO

Job Summary:

The Director of Facilities is responsible for the maintenance and operation of all YWCA facilities to the highest industry standards. Duties also include supervision and training of facilities personnel and compliance with all local, state and federal regulations.

Supervisory Responsibilities:

• Hire, train and develop building maintenance staff. Perform annual personnel developmental appraisals.

Duties/Responsibilities:

• Develop and manage annual work plan, operating and capital budgets for the operation, maintenance and repair of the facilities.
• Schedule and perform and/or supervise periodic maintenance on facility equipment in accordance with manufacturers’ specifications and equipment history. Maintain equipment records to document maintenance, repairs and replacement.
• Coordinate all required building licenses, inspections and permits for all locations.
• Coordinate and schedule routine maintenance and custodial tasks with other departments to ensure smooth and efficient operation of all location activities. Review all new capital or expansion requests with the Chief Financial Officer and the Physical Plant Committee.
• Oversee all capital repair and maintenance projects, including obtaining estimates and preparing purchase orders, and update Chief Financial Officer regularly on status of projects.
• Manage competitive bidding process for projects. Evaluate and recommend vendors for contract award. Provide project supervision to verify compliance with specifications and instructions.
• Periodically inspect all facilities and all work areas to ensure compliance with appropriate regulations, safety standards and city, state and federal codes.
• Liaison with vendors such as cleaning company, snowplow contractor, etc.
• Maintain all facilities’ records including blueprints, drawings, furniture and equipment inventory records as required by funders and auditors. Files should include usable acreage, property lines, square footage and usage of buildings and property.
• Monitor, evaluate and implement emergency procedures providing on-call coverage as needed. Review life safety compliance, any deficiencies should be brought immediately to the attention of the Chief Financial Officer
• Perform minor maintenance repairs as needed.
• Perform all other duties as assigned.

Required Skills/Abilities:

• Must possess a working knowledge of facility maintenance, carpentry, electrical, custodial and plumbing
• Ability to handle several projects with minimum supervision
• Valid Massachusetts Drivers License

Education and Experience:

• High school or trade school graduate or equivalent
• Requires 3-5 years hands’ on experience as a supervisor working in a facilities environment

Physical Requirements:

• Prolonged periods standing.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift, bend, stoop, climb, reach, and lift up to 50 pounds at a time.