Director of Logistics and Facilities

Position Description

The Harris County Tax Assessor-Collector’s Office (HCTO) is seeking an experienced and dedicated Director of Logistics and Facilities to oversee and optimize all facility operations at HCTO locations, ensuring the efficient and effective use of space allocated to HCTO by designing new office layouts and coordinating construction and renovations with relevant County departments. The Director of Logistics and Facilities will also oversee the Tax Office’s Distribution Center (DC) Warehouse and mailroom, ensuring efficiency in inventory management, distribution, and mail processing. This role requires a strategic thinker with project management skills to develop and implement logistics strategies that align with the office's overall business objectives and develop plans to help mitigate risk to the HCTO. Reporting to the Chief Administrative Officer, the Director of Logistics and Facilities will collaborate closely with other departments, such as facilities and property management, procurement, and customer service to ensure seamless integration and coordination of logistics activities.

About the Tax Assessor-Collector
The Harris County Tax Assessor-Collector’s Office is essential for ensuring the proper administration of tax laws and providing vital services to the community. The office plays a key role in local government, handling various financial and administrative tasks, including:

Duties and Responsibilities

Warehouse & Mailroom Operations

• Serve as the Tax Office representative for matters related to HCTO facilities, responsible for safe, efficient, and compliant operations across branches, warehouse, and administrative offices.

• Coordinate with Engineering on testing, inspections, and corrective actions, maintain compliance with FMO, OSHA, ADA, environmental (EHS), and other applicable codes/permits.

• Lead space planning, office moves, renovations, and small capital projects in coordination with the Engineering Department; review drawings and phasing plans to ensure operations continuity and code compliance.

• Manage the performance of construction, workstation, and furniture vendors, ensuring that projects are completed timely and within scope and budget.

• Maintain the Facilities Emergency Plan in alignment with COOP/IMT; ensure facilities-specific emergency procedures, shut-down/start-up checklists, and post-incident assessments are current and trained.

• Collaborate with the Financial Services team to ensure that annual maintenance fees are tracked and timely paid

• Collaborate with the Financial Services team to ensure that payments to vendors for facilities, projects, mail, and other logistics-related expenses are tracked and timely paid.
  

• Participate in emergency management operations as a Tier 1 Essential Employee and be available for after-hours response during unusual or emergency situations.
• Support the Chief Administrative Officer for the HCTO’s Continuity of Operations (COOP) plan if or when activated.
• Recommend and implement approved organizational process or policy changes as needed to improve operational efficiency.
• Prepare and review operational reports and schedules to ensure accuracy and effectiveness.
• Set departmental goals and deadlines in alignment with HCTO priorities.
Plan, administer, and control budgets for contracts, equipment, and supplies.

• Perform other duties as assigned to support the mission and operations of HCTO.

Requirements

Education and Experience:

• Bachelor’s degree in supply chain management, Logistics, Business Administration, or a related field from an accredited institution within the U.S. Relevant experience may substitute for the required education.
• A minimum of 5-7 years of experience in logistics, warehouse management, or a related operational leadership role.
• Proven project management leadership experience on logistics and/or facilities projects of significant impact.
• Strong leadership and team management skills with the ability to oversee multiple teams and projects.
• Experience with security access systems and employee credential management.
• Knowledge of facilities maintenance and construction project coordination.
• Proficiency in budgeting and financial coordination related to logistics and facility operations.
• Strong problem-solving skills and the ability to work in a fast-paced environment.
• Excellent communication and collaboration skills to work with internal departments and external partners.

Knowledge, Skills & Abilities:

• Principles and practices of logistics, warehouse operations, mailroom management, and facilities management.

• Building systems, preventive maintenance procedures, safety codes, and regulatory requirements (OSHA, ADA, environmental/EHS codes).
• Project management principles, including planning, budgeting, scheduling, and vendor management.
• Budgeting, financial tracking, and resource allocation related to logistics and facilities operations.
• Emergency management and continuity of operations planning (COOP/IMT).
• Security management, including access control, surveillance systems, and risk assessment.
• Leadership and team management, including supervision of multiple teams in diverse operational areas.
• Strategic planning and operational optimization for warehouses, mailrooms, and facilities.
• Effective communication and collaboration with internal departments, external vendors, and law enforcement.
• Analytical and problem-solving skills to assess operational efficiencies and risks.
• Planning and executing capital projects, renovations, office moves, and maintenance programs.
• Data tracking and reporting using CMMS, spreadsheets, and reporting tools.
• Ability to prioritize multiple projects and deadlines while maintaining operational efficiency.
• Ability to interpret technical drawings, building codes, and safety regulations.
• Ability to respond to emergency situations as a Tier 1 Essential Employee.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to foster a collaborative and productive work environment.

Preferences

Education & Experience:

• Experience working in a government or tax office environment.
• Familiarity with USPS mailroom regulations and logistics best practices.

• Certification in logistics, project management, or facilities management is a plus.

General Information

• Work is primarily performed in an office environment with occasional visits to the Distribution Center, mailroom, and branch offices.
• Some exposure to construction areas, facility maintenance zones, or operational sites where standard safety protocols are required.
• Standard business hours with periodic extended hours or on-call availability for emergency situations or facility incidents.
• Regular interaction with internal staff, external vendors, and community partners.
• May require travel between multiple HCTO locations and field visits for inspections, project oversight, and emergency response.

• Primarily sedentary office work requires sitting for extended periods.
• Occasional walking, standing, or climbing stairs while inspecting facilities or project sites.
• Ability to occasionally lift up to 50 lbs. or move light objects (e.g., files, plans, reports).
• Ability to navigate warehouse or maintenance areas safely when performing oversight functions.
• Requires sustained concentration for planning, analysis, and strategic decision-making.
• Ability to manage multiple complex projects simultaneously under time-sensitive deadlines.
• Strong problem-solving, critical thinking, and decision-making under pressure.
• Ability to remain calm and effective during emergency or after-hours situations.
• Requires strong interpersonal and communication skills to negotiate, coordinate, and influence internal and external stakeholders.

Position Type and Typical Hours of Work:

Work Location:

Open Until Filled / Reviewing Applications on a Rolling Basis

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

• Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11) County-observed holidays
• One (1) floating holiday per year
• Paid Parental Leave*
• Sick Leave

• 457 Deferred Compensation Plan

• Professional learning & development opportunities
• Retirement pension (TCDRS defined benefit plan)
• Flexible work schedule*
• METRO RideSponsor Program*

• Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.