Dispatch Co-ordinator

Job Description

Position Title: Dispatch Coordinator (with Import/Export Invoice Handling)
Department: Sales and Service / Logistics
Location: Pimpri, Pune, Maharashtra
Company: PMT Machines Ltd.
Employment Type: Full-Time, Permanent

About PMT Machines Ltd.:

PMT Machines Ltd. is a pioneer in precision machine tool manufacturing, backed by over five decades of engineering excellence. With technical collaborations from global leaders such as Traub, Voumard, Fortuna, Mikrosa, and Pittler, and the acquisition of ELB India, we deliver high-precision turning and grinding solutions to both domestic and international markets.

Key Responsibilities:

Dispatch Management:

• Plan and execute dispatch schedules based on customer orders, production readiness, and logistics timelines.
• Coordinate with the production, stores, and sales teams to ensure goods are ready for dispatch.
• Supervise the loading, packaging, and movement of machinery and spare parts.

Export & Import Invoicing:

• Prepare and verify all documents for domestic and international dispatch, including:
• Commercial Invoices, Packing Lists, E-way bills, Delivery Challans
• For exports: Proforma Invoices, Shipping Bills, ARE-1, Bill of Lading, etc.
• Ensure all documents are compliant with GST, customs, DGFT, and incoterm regulations.
• Coordinate with freight forwarders, CHA, and banks for export documentation and shipment tracking.

System & Record Management:

• Maintain accurate records of all dispatched materials, invoices, and shipment documentation.
• Update ERP systems with dispatch and invoice details.
• Support internal audits and ensure document readiness for compliance checks.

Coordination & Reporting:

• Track and monitor shipment status and provide timely updates to internal teams and customers.
• Liaise with transporters for cost negotiation and timely pickups/deliveries.
• Generate dispatch and invoicing reports for internal tracking and performance analysis.

Qualifications:

• Graduate in Commerce, Logistics, Business Administration, or a related field.
• Diploma/Certificate in Export-Import Management, Logistics, or Materials Management is preferred.
• 2–5 years of experience in dispatch coordination with exposure to export/import invoicing in a manufacturing company.

Skills & Competencies:

• Sound knowledge of dispatch operations, logistics planning, and export-import documentation.
• Familiarity with GST, e-Way Bills, and customs procedures.
• Proficient in MS Excel, ERP software (SAP, Oracle, Tally, or similar).
• Strong coordination, communication, and time-management skills.
• Detail-oriented with the ability to handle documentation under tight deadlines.

Job Type: Full-time

Pay: ₹253,000.00 - ₹350,000.00 per year

Benefits:

• Food provided
• Health insurance
• Paid sick time
• Provident Fund

Ability to commute/relocate:

• Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• total: 1 year (Preferred)

Work Location: In person