DISTRICT MANAGER - Alabama

Essential Job Responsibilities

Operational Oversight: District Leadership & Governance

• Implement and maintain the Agency's Governance Management System across assigned centers in line with established procedures.
• Ensure all District programs, services, and systems comply with MAP’s Management Guidelines.
• Monitor district operational compliance and performance metrics via the Management Suite and ChildPlus.

Staff Supervision & Development: Center Operations & Supervision

• Provide direct supervision and management of:

• District Secretary
• Center Managers
• Assigned center operations

• Collaborate with each Center Manager to develop and maintain an individualized professional development plan.
• Ensure effective daily operations, staffing coverage, and adherence to program requirements.
• Ensure effective execution of monitoring and reporting duties.
• Address center-level performance, compliance, and operational concerns
• Conduct mentoring, evaluations, and performance follow-ups as needed.
• Provide monitoring & oversight of volunteer participation, training, and records.

Staffing Meetings & Service Coordination

• Develop and maintain a district-wide calendar to conduct monthly staff meetings and quarterly staffing meetings with Center Administrators.
• Meet with Assistant District Manager monthly to discuss staffing concerns, service delivery concerns; training and professional development needs; etc.

• Facilitate discussions focused on:

• Service delivery timeliness
• Quality of child outcomes
• Center-level challenges and supports

Monitoring & Reporting

• Ensure Center Administrators utilize the Weekly Classroom Observation Checklist and Video Monitoring Form to monitor classrooms weekly and that checklists are filed and uploaded in Management Suite.
• Conduct required monthly on-site visits and desk audits of ChildPlus and Management Suite for continued compliance.
• Post Morning Call reports and perform routine status checks of district operations.
• Conduct desk audits of Eligibility Determination records for compliance with Head Start Program Performance Standards; report findings to the ERSEA/PFCE Manager.
• Review and analyze service delivery reports and attendance data monthly; prepare summaries and recommendations for continuous improvement.

• Prepare and submit a comprehensive written report by the 5th of each month to the Central Office District Supervisor. Reports must summarize:

• District service delivery status
• District Strengths, Needs, and Weaknesses
• Documentation and inventory concerns
• Staffing and operational risks
• Health and Safety Concerns

Fiscal & Resource Oversight

• Oversee and manage district-level fiscal responsibilities in accordance with operational guidelines including:

• Impress accounts
• Transportation systems
• Facility maintenance coordination

• Manage the submission process for account payables, food invoices, and other bills.

Communication & Coordination

• Review and respond to emails and Management Suite notes by close of business each day.
• Share relevant updates from HeadStart.Gov and the Agency website with staff, parents, and community stakeholders.
• Participate in and conduct Agency-wide and District-specific Program Planning Work Sessions.

Training & Technical Assistance

• Participate in agency-wide planning, staffing, and self-assessment activities.
• Represent MAP in local planning communities and stakeholder meetings.
• Lead or support training and technical assistance activities as required.

Strategic Participation

• Serve on the annual self-assessment team and prepare corrective actions as necessary.
• Participate in planning sessions to evaluate service delivery performance.
• Represent MAP in local planning communities, serving as a liaison for district-level input and innovation

Knowledge/Skills/Experience

• Master’s degree in business administration, Business Education with a minimum of 18 credit hours in the area of Early Childhood Education or related area with a minimum of three years demonstrated leadership experience in a childcare environment OR Bachelor's degree in Business Administration, Business Education with a minimum of 18 credit hours in the area of Early Childhood Education or related area with a minimum of five-to-seven years demonstrated leadership experience in a childcare environment.
• Ability to relate to Clients from diverse populations.
• Skill in handling deadlines, pressures, and sensitive situations and information; be patient and have a professional, non-condescending attitude while managing a demanding workload.
• Ability to operate a variety of office equipment and technologies.

Physical/Mental Abilities and Processes

• Ability to accurately comprehend written and oral assignments, determine and prioritize workload, multi-task, and meet deadlines.
• Timely and courteous response to all communications.
• Ability to maintain continuity of Head Start and Early Head Start operations. Ability to perform assigned duties in an efficient and appropriate manner.