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District Office Receptionist - Human Resources Associate
JOB_REQUIREMENTS
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- High School diploma or equivalent required.
- 60+ college credits, Associate’s degree or specialized training or certification in related area preferred.
- Three or more years of related and commendable work experience preferred.
- Thorough knowledge of general office management, procedures and computer based operations.
- Outstanding customer service, multi-tasking ability, time management, organization, and interpersonal communication skills.
- Exceptional ability to build and maintain effective working relationships and interact professionally with others.
- Proficiency in data entry, filing, and document processing; familiarity with MS Office Applications and school or department automated systems.
- Work well independently and in a team environment.
- Ability to take initiative, use good judgment, follow through on assigned tasks, and maintain confidentiality.
- Commitment to continuous professional development.
- Oversee and operate switchboard, answer phone calls and respond to walk-in, e-mail, and telephone inquiries.
- Greet and assist all visitors in a professional and positive manner.
- Protect sensitive and confidential HR information. Maintain confidentiality as required.
- Responsible for ensuring that all District Office visitors complete required screenings.
- Process Purchase Orders in the State of Delaware’s First State Financial System (FSF) for Human Resources.
- Process and schedule all BSD badge requests for employees, contractors, and all applicable requests.
- Process and distribute HR & US Mail (including certified/federal express & HR bulk mailings).
- Process Tuition Reimbursement applications.
- Process Student Loan Forgiveness forms.
- Perform HR administrative support duties.
- Responsible for processing Volunteer packets.
- Generate and process Board letters.
- Prepare New Hire Orientation Packets.
- Prepare and distribute written correspondence as assigned.
- Monitor HR email inbox and disseminate as applicable.
- Maintain an organized professional work area.
- Support HR Director as requested.
- Maintain acceptable attendance record.
- Maintains effective work relationships with all staff.
- Represent one’s self and the District in a positive and professional manner consistent with a personal commitment to fulfilling the District’s mission statement and core values while displaying service and involvement, creativity and innovation, dignity and respect, personal and professional integrity, and a duty to safeguard sensitive or confidential information from intentional or unintentional disclosure.
- Interact and work cooperatively with students, parents, staff and the district community in a timely and courteous manner.
- Maintain current working knowledge of policies and regulations necessary to answer work-related and general information questions.
- Achieve and maintain professional standards required and/or desirable for professional accreditation in the chosen profession.
- Participate in school/departmental activities, meetings, and/or committees to advance District initiatives and to foster personal input and professional teamwork and to assist the District in achieving the goals of the strategic plan.
- Abide by all Federal and State laws, Board policies and District regulations.
- Perform other duties as may be assigned by the immediate supervisor(s).
JobID: 33743
Position Type:
Secretarial /Clerical/Secretary
Secretarial /Clerical/Secretary
Date Posted:
11/5/2025
11/5/2025
Location:
Brandywine Administrative Office
Brandywine Administrative Office
Date Available:
12/2025
12/2025
Closing Date:
11/07/2025
11/07/2025
District:
Brandywine School District
Brandywine School District
Position Title:
District Office Receptionist – Human Resources Associate
School/Department:
Human Resources Department
Job Location:
Administrative Office
Supervisory Position:
No
FLSA Status:
Exempt
Terms of Employment:
12 Months/Year
Benefits Type:
Benefited - Regular Full-Time
Reports To:
Director, Human Resources
Salary:
Commensurate with the Brandywine School Districts’ - District Office Support Staff Scale – Associate Mid-Level Professional
To Apply:
Click "Apply" designated near the Job ID on the main employment web page for complete application instructions.
Job Goal: The District Office Receptionist - Human Resources (HR) Associate is vital to the everyday operations of the Brandywine School District. The individual in this role acts as the main point of contact for families, visitors, and staff. Communicating effectively and excellent customer service is a must. The District Office Receptionist - HR Associate provides a high level of support to the Human Resources Department Staff with all aspects of administrative support functions.
Job Qualifications:
Essential Functions:
Physical Requirements: While performing the duties of this job, the employee is occasionally required to stand, sit, use hands to the finger(s), handle, or feel objects, tools or controls, use fingers to type and/or write; reach with hands and arms; talk or hear; taste or smell. Specific vision abilities required by the job include close, distance, and color vision, peripheral and depth perception and the ability to adjust focus. Must be able to lift, carry, push and pull up to 20 pounds. If lifting in excess of this weight is necessary, the assistance of a second person is required. The physical demands of this position will also include the ability of the individual to perform all of the essential functions and related responsibilities of the position with or without reasonable accommodations.
Physical Requirements: While performing the duties of this job, the employee is occasionally required to stand, sit, use hands to the finger(s), handle, or feel objects, tools or controls, use fingers to type and/or write; reach with hands and arms; talk or hear; taste or smell. Specific vision abilities required by the job include close, distance, and color vision, peripheral and depth perception and the ability to adjust focus. Must be able to lift, carry, push and pull up to 20 pounds. If lifting in excess of this weight is necessary, the assistance of a second person is required. The physical demands of this position will also include the ability of the individual to perform all of the essential functions and related responsibilities of the position with or without reasonable accommodations.
Brandywine School District Employee Responsibilities: All employees of the Brandywine School District are expected as a requirement of their specific job function to:
Work Environment: This position normally performs the majority of work in a school building or work office environment.
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