District Web Administrator - 1.0 FTE - Communications

This job is open until filled. Applications will be reviewed as received. Portland Public Schools reserves the right to make a hiring decision at any point during the posting period.

Basic Function:
The Web Administrator provides leadership and technical expertise in the design, development, management, and ongoing support of the Portland Public Schools (PPS) public-facing websites and internal intranet systems. This position ensures the District’s web and intranet presence is accessible, up to date with current and accurate information, user-friendly, secure, and aligned with the district’s communication goals, branding guidelines, and educational mission. The Web Administrator collaborates closely with departments, schools, and stakeholders to ensure timely content updates and compliance with digital accessibility standards. The Web Administrator will also participate in the development and implementation of policies and practices related to website and social media usage and compliance.

Representative Duties:
This description does not describe all duties performed. This summary provides examples of typical tasks performed.

• Manage the day-to-day operations of the PPS public websites and intranet, ensuring functionality, uptime, performance, and security.
• Develop, implement, and maintain website architecture and standards for usability, accessibility (WCAG 2.1), and branding.
• Design, configure, and administer web content management systems (CMS), including user permissions, templates, and workflows.
• Partner with Communications, IT, Human Resources, and other departments to support the publication of content that meets strategic and operational goals.
• Provide training and technical support to department and school web content editors.
• Monitor and respond to performance issues, broken links, and other technical problems related to the website and intranet platforms.
• Oversee web analytics tools and provide data and reports to inform strategy and content improvements.
• Lead or assist with website redesign and intranet development projects, including vendor coordination and stakeholder engagement.
• Ensure all web and intranet content complies with ADA, Section 508, and other applicable digital accessibility requirements.
• Coordinate web content archiving and document retention in accordance with district policies and legal mandates.
• Perform regular audits and tests to ensure website quality and efficiency and improve the user experience.
• Keep up to date with and research and recommend new tools, technologies, and practices to enhance digital communications and internal collaboration.
• Participate in emergency communications planning and execution related to the website and intranet
• Demonstrate a commitment to the Portland Public Schools Racial Equity and Social Justice Commitment by developing a thorough knowledge and application of the district Racial Educational Equity Policy, the PPS RESJ Framework and Plan, and the PPS RESJ Partnerships Investment Strategy and other board policies; participate in staff development, in-services and trainings related to diversity, equity and inclusion in the workplace and in K – 12 education; model appropriate behaviors; develop, recommend and implement improvements to educational practices with awareness and understanding of their impact in a racially and culturally diverse community.

Note: See the Classification Specification which identifies essential duties required. This is strictly for use in compliance with the Americans with Disabilities Act.

Knowledge and Abilities:
The following knowledge and abilities are in addition to those outlined in the classification.

Knowledge of:

• Strong understanding of digital accessibility standards (e.g., WCAG, Section 508) and web usability best practices.
• Principles and best practices of web design, architecture, and content strategy.
• Content Management Systems (CMS), particularly Drupal, WordPress, or similar platforms.
• HTML, CSS, JavaScript, and related web development technologies.
• Web analytics tools (e.g., Google Analytics), search engine optimization (SEO), and performance monitoring.
• Intranet platforms and collaboration tools such as Google Workspace, Microsoft SharePoint, or similar.
• Data privacy, cybersecurity practices, and relevant laws affecting public websites (FERPA, CIPA, COPPA).
• Branding, style guidelines, and the role of digital media in public communication.

Ability to:

• Use a variety of technologies and software programs, such as Microsoft Office Suite, Google Suite, PeopleSoft, district payroll systems and other software programs.
• Design, manage, and troubleshoot complex web and intranet systems with minimal supervision.
• Develop training materials and support non-technical users in content management tasks.
• Analyze data and user feedback to improve site usability, performance, and effectiveness.
• Prioritize competing deadlines and manage multiple projects simultaneously.
• Work collaboratively across departments and communicate effectively with diverse audiences.
• Maintain confidentiality and exercise sound judgment in a fast-paced, high-stakes environment.
• Stay current with emerging web technologies, trends, and regulatory changes affecting public sector digital communications.
• Demonstrate strong interpersonal and project management skills with the ability to work effectively with diverse stakeholders.

Education and Experience:

Education:

Associates degree in Computer Science, Information Technology, Digital Communications, or a related field. Work experience may be a substitute for a degree.

Experience:

• Three (3) or more years of progressively responsible experience in web administration, including managing CMS platforms, designing user experiences, and ensuring accessibility compliance with demonstrated experience with HTML, CSS, JavaScript, and CMS platforms (e.g., Drupal, WordPress, or comparable systems). Experience managing intranet systems, preferably in a public sector or educational environment, preferred.
• Any other combination of education and experience that would likely provide the required knowledge and abilities may be considered.

Special Requirements:

• Work hours may include on- and off-campus evening and weekend activities and meetings and district, school and student functions.
• Some positions in this classification may require the use of a personal automobile and possession of a valid Class C Oregon driver’s license.

Working Conditions:
The working conditions are outlined in the job classification for the position and are representative of those that must be met by an employee to successfully perform the essential functions of this job. Persons with certain disabilities may be capable of performing the essential duties of this class with or without reasonable accommodation, depending on the nature of the disability.

Remote Work Eligibility: Hybrid
FLSA: Exempt

Bargaining Unit: Non-Represented
Salary Grade: 32, $97,878 - $116,872
Work Year(s): 260

Portland Public Schools (PPS) is seeking talented people from diverse backgrounds and experiences to lead change and inspire PPS students. At PPS, every employee, despite having different roles, is an educator. We hope to attract talented educators who model the core PPS Educator Essentials. With the District’s focus on eliminating systemic racism and its adverse impact on student learning, we seek to hire individuals who bring to our district a deep commitment to racial equity and social justice.

The District is committed to equal opportunity and nondiscrimination in all its educational and employment activities. The District prohibits discrimination based on perceived or actual race; national or ethnic origin; color; sex; religion; age; sexual orientation; gender expression or identity; pregnancy; marital status; veteran’s status; familial status; economic status or source of income; mental or physical disability or perceived disability; or military service.

504 Coordinator: Katie Loewen, kloewen@pps.net, 503-916-3337 x63337
ADA Coordinator: Jey Buno, jbuno@pps.net, 503-916-3360
Director of Civil Rights: Dr. Bobby Cruz, bcruz@pps.net, 503-839-3660

Accessibility Statement

Portland Public Schools (PPS) offers several competitive and comprehensive benefit packages to employees. Fringe benefits include medical, dental, vision, prescription, life and disability insurance, employee assistance program, 403(b) retirement savings plan and various leave and professional development programs. Depending on the insurance option selected by the employee, there may be an employee contribution toward insurance.

Portland Public Schools is a public employer and participates in the Public Employees Retirement System (PERS/OPSRP). Eligible employees are required by statute to contribute 6% of salary on a pre-tax basis to OPSRP/IAP, after serving six months under a PERS employer.

For more information about additional benefits or compensation options by employee group, please visit our website at: https://www.pps.net/Page/1635