Divisional Accountant

Job Summary

Responsible for tracking, verification, coding, processing and transfer of mail appeal receipts and reimbursement of voucher expenses using both DHQ accounting programs for over 100 volunteer service units across the Western PA Division. Maintains subsidiary ledgers and prepares multiple budgets for the Service Centers, United Way and FEMA, as well as the main Service Unit Department Budget.

Completes all bookkeeping functions for multiple Western PA service centers; maintains and records all service center business transactions; inputs accounts receivable and accounts payable, journal entries; reconciles multiple accounts and prepares reports in Serenic, working with the senior accountant and accounts payable while following bookkeeping procedures established by The Salvation Army; relies on experience and judgment to plan and accomplish goals; works under the general supervision of both the Finance Department, as well as the development director.

Essential Duties and Responsibilities:

• Review voucher paperwork from the service units as it is received, entering payment information into Serenic for client assistance to either the vendor or to the service unit, ensuring the proper documents are included and rules are being followed.
• Mail out the checks issued and any back up twice a week when the checks are run.
• Review all statements when statements are received to ensure all rules are being followed, such as signatures, deposits in the correct accounts, etc..
• Complete Bank Reconciliations as they are received and send copy of statement and bank rec to Service Unit Treasurers so they can reconcile their checkbooks. Original Copies are given to the Controller to be approved.
• Filing of Bank Recs and Bank Statements after approved.
• Review monthly ledgers for all departments and units.
• Review end-of-year ledgers and prepare figures for the next fiscal year’s master budget.
• Prepare Service Unit master budget for the new fiscal year for the director of development.
• Prepare United Way Agency budgets and reports as necessary to anticipate deadlines for Command Finance Council approval.
• Prepare work copy of all budgets to director of development for review and final preparation prior to the submission of each budget to the Command Finance Council.
• Process all invoices that are received for the service units/centers such as phones, electric etc. This includes getting approvals, entering it into serenic in a timely manner and giving the back up to the A/P Junior Accountant to mail out with the check runs on Tuesdays and Thursdays.
• Process checks donations received via online banking, count, and prepare cash donations for deposit and input batches into the General Ledger Accounting System (Serenic) on a daily basis and record deposits on the cash management spreadsheet.
• Work with the Manager of Direct Mail Services (Dev Dept) to ensure all donations are recorded accurately in a timely fashion. Code all MSP batch summaries and input into Serenic on a timely basis.
• Process credit card donations for programs, individual donation via phone and monthly quarterly repetitive donations.
• Responsible for maintaining the Daily Cash Log for Controller.
• Distribute monthly AR Aging Statements and for all Corps and Centers.
• Prepare ad hoc reports for finance leadership as requested.
• Assist with resolution of revenue related inquiries.
• Other duties as directed to maintain the smooth operation of the Finance Department.

SERENIC DUTIES FOR SOMERSET CORPS:

• Input all income and expenses into the computer utilizing Serenic and issue checks as needed.
• Process Journal Entries as needed for Payroll, interest income, Gifts in Kind, Etc.
• Complete Bank reconciliation in Serenic and send reports to Somerset
• Year-end financial reports preparation.
• Prepare records for auditor, as well as participate in the auditing process per auditor request.

ADDITIONAL RESPONSIBILITIES:

• As needed, contact treasurers and vendors to resolve billing problems, such as no receipts, missing vendor’s business name, etc.
• Prepare and create spreadsheets as needed.

Knowledge, Skills and Abilities

• Ability to learn and work the Shelby Accounting System.
• Ability to learn and work the Serenic Module.
• Skilled in the use of Microsoft Office Products (Word, Excel); must be proficient in Excel with the ability to format and customize spreadsheets for projects and have a solid understanding of budgeting practices; will use multiple spreadsheets at all times – an eye for accuracy and detail is a must.
• Must be able to work with volunteers and vendors in a polite manner to avoid conflicts when resolving financial problems.
• Ability to relate and respond to employees, management and leadership as a team; work closely with service unit coordinator, grant writer and development department director in making decisions regarding funding sources and general operations; work with service unit representatives and treasurers, assisting with the process of reconciling and tracking expenses, troubleshooting as needed, all the while understanding these individuals are mostly volunteers.
• Ability to multitask; must possess excellent time management skills for quick reimbursement turn around; organization is key to the effectiveness of this position.
• Ability to maintain confidentiality in daily operations.
• Must successfully complete The Salvation Army’s KeepSafe required training.

Education and Experience

• Associates Degree in Accounting or related field.
• Three to five years of experience in accounting related practices.

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• 403(b)
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person