Document Control Manager

Key Responsibilities

• Establish and manage the document control system using Aconex across projects.
• Develop and enforce document control procedures, workflows, and naming conventions.
• Administer Aconex (user setup, permissions, workflows, transmittals, and registers).
• Ensure proper version control, document numbering, and distribution.
• Coordinate with project managers, engineers, contractors, and consultants for timely document submission and approvals.
• Monitor document lifecycle (submission, review, approval, revision, archiving).
• Maintain document registers, logs, and audit trails.
• Ensure compliance with company standards, contractual requirements, and regulatory guidelines.
• Train project teams and stakeholders on Aconex usage and best practices.
• Conduct regular audits to ensure document accuracy and system integrity.
• Generate reports on document status, delays, and workflow performance.
• Support handover and close-out documentation processes.

Required Qualifications

• Bachelor’s degree in Business Administration, Engineering, Information Management, or a related field.
• 12+ years of experience in document control, with at least 3 years in a managerial role.
• Proven expertise in Aconex (administration and advanced user level).
• Experience working on large-scale projects (construction, infrastructure, oil & gas, or engineering).