Document Controller

We are seeking a detail-oriented and organized Document Controller to join our team. In this role, you will be responsible for managing and maintaining a comprehensive system for all project-related documentation. You will ensure the accuracy, quality, and integrity of our documents while maintaining strict control over their distribution and accessibility.

Key Responsibilities

• File Maintenance and Organization: Maintain and organize all project documents and files, both physical and electronic, ensuring they are easily retrievable and stored in a logical, structured manner.
• Document Tracking: Monitor the status of all documents, tracking their location and progress throughout the workflow, and providing real-time updates to project teams.
• Information Management: Manage the flow of controlled documents, ensuring all revisions, approvals, and distributions are recorded accurately and efficiently.
• Compliance and Audits: Ensure all documentation practices comply with company standards and regulatory requirements. Assist in preparing for and conducting internal and external audits.
• Software Proficiency: Utilize document control software and other digital tools to manage and track documents effectively.
• Team Collaboration: Work closely with project managers, engineers, and other team members to ensure all documentation needs are met in a timely manner.

Qualifications

• Experience: A minimum of 2 years of proven experience in a document control or similar administrative role.
• Skills: Strong organizational and time-management skills with meticulous attention to detail.
• Technical Proficiency: Must be tech-savvy and proficient in using document management systems, Microsoft Office Suite, and other relevant software.
• Communication: Excellent verbal and written communication skills.
• Problem-Solving: Proactive and capable of working independently to solve problems and improve document control processes.

Job Type: Full-time