Document Controller

Job Summary: Manage and control the entire document flow related to the construction project ensuring timely, accurate, and secure handling of all project documentation in compliance with company standards and project requirements. Act as the critical interface for all document submission, revision, approval, and archival processes between site teams, consultants, subcontractors, and clients.

Key Responsibilities:

• Receive, log, and register all incoming and outgoing project documents including drawings, submittals, RFIs, reports, contracts, meeting minutes, and correspondence
• Maintain an updated and well-organized electronic and hard copy filing system ensuring easy retrieval of documents as per project contract and company standards
• Monitor and control the flow of documents between internal departments, consultants, subcontractors, suppliers, and clients ensuring deadlines are met
• Verify and cross-check document completeness, formats, and compliance with client or regulatory requirements before distribution
• Prepare and issue transmittals with accurate metadata (document number, revision, date, sender/receiver info) to all stakeholders
• Track document revisions and updates, maintain revision logs, and ensure all teams work from the latest approved versions
• Manage and coordinate timely distribution of technical documents and drawings on site for project teams and subcontractors
• Facilitate document approval processes by monitoring RFI submissions and responses, submittal reviews, and ensuring prompt follow-up on pending approvals
• Archive all project documentation systematically upon completion and handover ensuring data integrity and confidentiality
• Support the site/project management team in preparing document control reports, dashboards, and status updates for project meetings
• Implement and maintain document control procedures in line with ISO 9001 or company quality management systems
• Train and guide site personnel and subcontractors on document submission protocols and control procedures
• Ensure physical and digital document backups are regularly maintained and stored securely

Qualifications and Experience:

• Diploma in Civil or Bachelor’s degree in any discipline.
• 5 or more years of experience as a DC in building construction in GCC.
• Strong knowledge of document control systems and software (e.g., Aconex, Procore, SharePoint etc.)

Job Type: Full-time

Application Question(s):

• How soon you can join ?
• What is your salary expectation ?

Experience:

• Construction: 5 years (Required)