Document Controller

Job Title: Document Controller – Construction

Location: Dubai, UAE

About Us:
We are a leading construction company dedicated to delivering excellence in every project. We are currently seeking a detail-oriented and highly organized Document Controller / Project Administrator to support our management team and ensure efficient document control, administration, and coordination with clients, contractors, and consultants.

Key Responsibilities:

• Provide administrative and project support to the Project Director, Project Managers, Engineers, and Team Leaders.
• Manage document control processes, including logging, registering, archiving, and tracking all project documentation.
• Prepare and forward business correspondence to clients, contractors, subcontractors, and vendors.
• Prepare document transmittals, cover sheets, and compile specification documents as required.
• Handle RFIs, material submittals, drawings, and correspondence in a structured project database system.
• Ensure all records are properly dated, signed, distributed, and filed according to company procedures.
• Maintain a user-friendly filing system (hard & soft copies) for efficient document retrieval and tracking.
• Support the project team in daily administrative tasks, including office operations and stationery supplies.
• Control, track, and issue all project documentation including RFIs, IRs, NCRs, site instructions, change orders, shop drawings, submittals, payment certificates, and variations.
• Maintain updated registers/logs of all documentation, including revisions, submissions, and delays.
• Coordinate with the Accounts Department for billing updates and payment-related documentation.
• Organize and participate in meetings, prepare agendas, and take minutes of meeting.
• Prepare and update weekly and monthly project status reports for management and clients.
• Liaise with banks, Dubai Authorities, and Government Agencies for project-related submissions.
• Provide administrative and communication support to ensure smooth project execution.

Qualifications & Skills:

• Bachelor’s Degree or Diploma in Business Administration, Engineering, or a related field.
• Proven experience as a Document Controller / Project Administrator in the construction industry (UAE experience preferred).
• Strong knowledge of document control processes, project documentation, and correspondence handling.
• Excellent organizational and multitasking skills with attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint) and document control/project management systems.
• Strong communication and interpersonal skills for coordination with clients, consultants, and contractors.
• Ability to work under pressure and meet deadlines.

What We Offer:

• Competitive salary package.
• Professional career development and training opportunities.
• Supportive and collaborative work environment.

Job Type: Full-time

Experience:

• Construction: 3 years (Required)