Document Controller

Executive - Document Control

About ASCENTI

SASCENTIS is a leading international engineering and project management firm, operating across South Asia and Africa since 2006. We provide end-to-end solutions for the real estate sector, from initial feasibility to final commissioning. Renowned for our uncompromising integrity and high-quality standards, we are the market leader in the hospitality sector in South Asia

.Join our dynamic team and contribute to world-class projects that shape skylines and communities

.
Job Overvi

ewWe are seeking a highly organized and detail-oriente d Document Control - Executi ve to be the guardian of our project documentation. In this pivotal role, you will manage our online document repository, ensuring accuracy, accessibility, and compliance across all projects. You will be the go-to person for facilitating seamless collaboration and communication among project teams and stakeholder

s.This is an excellent opportunity for a meticulous professional to build a career within a growing international fir

m.
Key Responsibiliti

es:
Document & Process Managem

• ent:Organize, maintain, and control all project documents within our online repository, ensuring they are current and accur
• ate.Oversee version control and document numbering to guarantee integrity and prevent err
• ors.Facilitate the distribution of documents and issue formal transmittals to stakehold
• ers.Develop and maintain a robust archiving system for historical docume

nts.
Collaboration & Compli

• ance:Support the document review process, updating document statuses (released, superseded, rejected) as requ
• ired.Collaborate with project teams to understand document requirements and resolve related is
• sues.Ensure all documentation complies with company policies, legal regulations, and industry stand
• ards.Provide efficient access to documents through a structured filing system with designated access cont

rols.
Project & Administrative Su

• pport:Assist in preparing and tracking consultant payment certifica
• tions.Support the procurement process by preparing RFPs and conducting comparative analyses of prop
• osals.Draft consultant contracts and Letters of Agreement
• (LOA).Prepare comprehensive project handover documents for clients and interna
• l use.Manage the technical library, document registers, and all control samples for pro

jects.
Audit & Continuous Impro

• vement:Prepare and provide documentation for internal and external
• audits.Generate reports on document status and workflow efficiency for mana
• gement.Provide training and support to team members on document control processes and best pra

ctices.
Qualifications & Ex

• perienceA graduate degree in any dis
• cipline.3-5 years of proven ex perience in a document control or related administrative role, preferably within engineering, construction, or project man
• agement.High profici ency in MS Office Suite (Word , Excel) is es
• sential.Experience with document management systems (e.g., Aconex, Procore, SharePoint) and software related to drawings (e.g., AutoCAD Viewer, Bluebeam) is a strong ad
• vantage.Familiarity with industry standards and compliance requi

rements.