Document Controller

Role Description

We are seeking a highly organized and detail-oriented Document Controller to join our team in Dubai. This role is responsible for the management and control of all project documentation, ensuring that records are accurately maintained, properly organized, and readily accessible. The Document Controller will play a key role in facilitating communication and document flow across the project team, ensuring efficient documentation practices are followed at all stages of the project lifecycle.

Key Responsibilities

• Manage and control all incoming and outgoing project documentation
• Ensure all documents are filed, labeled, and archived correctly in both hard and soft copies
• Maintain up-to-date records of drawings, submittals, correspondences, and project deliverables
• Coordinate with internal departments, consultants, and contractors to distribute documents efficiently
• Maintain and update document logs, payment records, and invoicing details
• Support invoicing and payment processing activities, including payment tracking and log management
• Utilize document control systems (e.g., ACONEX/ICONEX) to manage workflow and access control

Qualifications & Skills

• Bachelor’s degree in Business Administration, Information Management, or a related field
• 3-5 years of experience in document control, preferably in the construction, engineering, or environmental sector
• Proficiency in document management systems and tools (ACONEX/ICONEX preferred)
• Solid experience in project documentation, records management, and payment processing
• Excellent communication and coordination skills
• Strong organizational skills and keen attention to detail
• Ability to work independently and meet tight deadlines

Job Type: Contract

Application Question(s):

• Do you hold a bachelor’s degree? Please Specify
• How many years of experience do you have in document control within the construction or engineering sector?
• Have you previously worked on projects in the UAE, particularly in Dubai?
• What types of projects have you handled documentation for (e.g., infrastructure, high-rise buildings, villas, landscaping, environmental projects)?
• Are you experienced in managing and controlling documents using systems such as ACONEX or ICONEX?
• Are you proficient in MS Office (Word, Excel, Outlook) and general document formatting?
• Are you currently based in the UAE?
• What is your current salary?
• What is your expected salary?
• What is your notice period (in days)?
• If shortlisted, are you available for a face-to-face interview at our Dubai office? Any preferred time/day?