Document Controller

We are currently seeking skilled Document Controller to join our team and contribute to our ongoing success.

Key Responsibilities

• Control all incoming and outgoing project documents including correspondences, material submittals, shop drawings, inspections, RFIs, method statements, site instructions, as-built drawings, and other related documents.
• Upload, submit, and manage project documentation on client/vendor platforms as required.
• Log, track, and file all project correspondence and documents systematically (both hard and soft copies).
• Prepare, type, and distribute official letters, memos, and circulars as instructed by the Project Manager and Resident Engineer.
• Ensure all documents are properly received, scanned, recorded, and maintained for easy retrieval.
• Manage outgoing correspondence reference numbers, prepare transmittals, and cover letters as per project requirements.
• Track, monitor, and follow up on the distribution and status of documents through email and phone communication.
• Coordinate with internal departments, clients, main contractors, and subcontractors regarding document submissions, resubmissions, and revisions.
• Maintain records of approved drawings by relevant authorities (e.g., Municipality).
• Control, prioritize, and oversee the reproduction and distribution of project documents.
• Archive and maintain documents in soft copies for future reference.
• Other tasks assigned

Qualifications & Experience

• Bachelor’s Degree or Diploma preffered
• 4–6 years of experience as a Document Controller in engineering consulting projects
• Minimum 3 years of experience in the UAE
• Proficient in ACONEX, EDMS, and Microsoft Office Suite (Excel, Word, PowerPoint)
• Strong knowledge of document management, control procedures, and project filing systems
• Experience in handling project correspondences, submittals, RFIs, and site instructions
• Valid UAE Driving License Required

Job Type: Full-time

License/Certification:

• Driving License in UAE (Required)