Document controller

Key Responsibilities:

• Document Management & Control
• Maintain a systematic filing system for all incoming and outgoing correspondence, transmittals, drawings, submittals, and other project-related documents.
• Ensure all documentation is properly recorded, logged, and tracked using the approved document control database or Excel registers.
• Maintain confidentiality and ensure controlled access to sensitive documentation.
• Prepare and issue document transmittals to clients, consultants, and subcontractors as per the project communication protocol.
• Document Preparation & Formatting
• Prepare and format project-related documents, reports, letters, and presentations using Microsoft Office tools (Word, Excel, PowerPoint, etc.).
• Review and ensure documents comply with company standards and client requirements before submission.
• Coordinate with engineers and project managers to prepare required documents in a timely manner.
• Filing, Printing & Distribution
• Organize hard copy files, print materials, and maintain physical archives for all approved and official project documents.
• Ensure all incoming and outgoing documents are properly scanned and digitally archived.
• Distribute documents to relevant personnel and ensure acknowledgement of receipt where required.
• Coordination & Communication
• Coordinate with Project Managers, Engineers, and other departments to ensure adherence to the document control procedures.
• Provide administrative support in project-related communication and correspondence.
• Record and prepare Minutes of Meetings (MOMs) accurately and circulate them to all concerned parties.
• Follow up on pending document submissions and approvals.
• Reporting & Compliance
• Generate regular reports on document status, pending approvals, and submission logs.
• Support in preparation of the Project Procedure Manual and ensure document control processes are aligned with company policies.
• Ensure the document control system is implemented and maintained effectively throughout the project lifecycle.

Skills & Competencies:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and communication skills.
• Attention to detail and accuracy in record keeping.
• Ability to handle confidential information with discretion.
• Familiarity with document management systems (DMS) and project filing standards is an advantage.

Job Type: Full-time

Pay: ﷼5,000.00 - ﷼6,000.00 per month