Document Controller

Job Title: Document Controller – Building Construction Project

Location: Ras Al Khaimah, United Arab Emirates
Industry: Construction
Employment Type: Full-time, On-site

Position Summary

We are seeking a highly organized and detail-oriented Document Controller to manage all project documentation for a building construction project in Ras Al Khaimah, UAE. The ideal candidate will have UAE construction experience, strong document management skills, and the ability to maintain accurate, up-to-date, and compliant records throughout the project lifecycle.

Key Responsibilities

Document Management & Control:

• Establish and maintain a comprehensive document control system for technical and administrative project documentation according to UAE construction standards and ISO 9001 procedures.
• Maintain records of drawings, submittals, shop drawings, material approvals (MARs), RFIs, NCRs, method statements, ITPs, correspondence, and inspection reports.
• Ensure document numbering, coding, version control, and traceability are strictly followed.
• Manage electronic and hard-copy filing systems and upload documents to platforms such as Aconex, Autodesk Construction Cloud, SharePoint, or Unifier.

Drawings and Submittals:

• Log, review, and distribute all architectural, structural, MEP, and shop drawings to relevant teams.
• Track submittal approvals from consultants, clients, and authorities and ensure timely responses.
• Compile and maintain as-built drawings and project closeout documentation.

Correspondence and Communication:

• Register and track all incoming/outgoing correspondence, letters, memos, and emails.
• Liaise with Project Manager, Site Engineers, QA/QC, Planning, Procurement, and Commercial teams for proper document flow.
• Ensure all communications are properly logged and accessible for future reference.

Quality & Compliance:

• Support QA/QC documentation for inspections, material testing, and quality reports.
• Maintain records of inspection requests (IRs), non-conformance reports (NCRs), and approvals.
• Ensure compliance with UAE Civil Defense, Municipality, and Authority documentation standards.
• Prepare and maintain document transmittal logs, revision logs, and approval status reports.

Site & Construction Support:

• Provide the site team with the latest approved drawings and documents.
• Track drawing revisions and notify engineers of superseded versions to prevent rework.
• Assist in preparing documents for progress meetings, authority submissions, and consultant coordination meetings.
• Support the compilation of handover documentation, including O&M manuals, as-built drawings, and completion certificates.

Archiving & Records Management:

• Implement systematic electronic and hard-copy filing systems for easy retrieval and traceability.
• Archive obsolete documents according to company policy and UAE regulations.
• Ensure confidentiality and security of sensitive project documents.

Reporting & Administration:

• Generate regular reports such as:
• Submittal Status Report
• Drawing Revision Report
• RFI Tracking Sheet
• Material Approval Status Report
• Document Distribution Logs
• Support audits and monthly progress documentation required by clients and consultants.
• Assist Project Controls with document-related data for progress claims and reporting.

Qualifications & Experience

• Bachelor’s degree or diploma in Engineering, Business Administration, or related field.
• 3–7 years of experience as a Document Controller in the UAE construction industry, preferably in building projects.
• Hands-on experience with Aconex, Unifier, SharePoint, or Autodesk Construction Cloud.
• Familiarity with UAE regulatory authorities (RAK Municipality, Civil Defense, FEWA, MOID) and document submission procedures.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and Adobe Acrobat Professional.
• Excellent English communication skills; Arabic proficiency is an advantage.
• Strong organizational, multitasking, and coordination abilities.
• Knowledge of ISO 9001:2015 documentation standards and procedures.
• Ability to work under pressure and meet strict UAE project deadlines.

Preferred Skills

• Experience with FIDIC contracts or EPC projects in the UAE.
• Knowledge of HSE documentation and reporting requirements.
• Ability to train junior document control staff and standardize documentation procedures across teams.
• Detail-oriented, proactive, and capable of maintaining high-quality records.

Salary & Benefits

• Salary: AED 5,000 – 7,500 per month (based on experience).
• Benefits: UAE employment visa, medical insurance, annual leave, end-of-service gratuity, and transport or accommodation allowance.
• Working Hours: 8 hours/day, 6 days/week (typical construction site schedule).

Job Type: Full-time